Office 2010: Create PDF Documents from Word, Excel, and PowerPoint

By making your Word document, Excel spreadsheet or PowerPoint slides into a PDF document, you allow users who don’t use Office to view the document using a free PDF reader such as Adobe Reader, Foxit Reader, etc. which they probably already have installed on their computer. Office 2010 makes it easy to convert your existing document to PDF.

1. Open the desired Office document.

2. Go to the Ribbon, click File, and select Share.

3. Click Create PDF/XPS Document.

4. In the far right pane, click the Create a PDF/XPS button.

5. Browse to the desired location. Input the desired file name. Make sure that the Save as type dropdown is set to PDF.

6. Select either the Standard (publishing online and printing) or the Minimum size (publishing online) radio button.

7. Click the Publish button.


About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
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18 Responses to “Office 2010: Create PDF Documents from Word, Excel, and PowerPoint”

  1. February 02, 2010 at 3:11 am, Anonymous said:

    headache !


  2. January 12, 2011 at 5:35 pm, bluejeans2 said:

    No “Share” option — not what do i do?


  3. January 24, 2011 at 11:35 am, Chantelle said:

    What happens if you don’t have the Share button? I’m trying to convert a .doc to a .PDF because saving directly to .PDF screws up the formatting, but I don’t have the Share button under File.


  4. January 29, 2011 at 10:21 pm, Titanicracing147 said:

    The “Save and Send” button has the same function as the “Share” button.


  5. February 18, 2011 at 12:11 am, feltstupidwhenifoundit said:

    Or select “save as” an pick PDF from the “Save as Type” drop down


  6. July 05, 2011 at 12:24 pm, Ewf said:

    File > Save As … change the “file type” using the drop down to PDF and sorted, one pdf.


  7. July 05, 2011 at 12:24 pm, Ewf said:

    File > Save As … change the “file type” using the drop down to PDF and sorted, one pdf.


  8. September 03, 2011 at 3:26 pm, lampy said:

    I have tried changing the file type to *pdf, but it still tells me I have no printer…..i don’t want to print it!
    In 2007, it would just publish, but 2010 it wants to print!



  9. September 29, 2011 at 2:10 pm, R B L said:

    You can also put a “Save as” button on the tool bar (select it from the All Commands” list) but then you have to select “PDF or XPS” from a drop-down list. This is all definitely a step backward from 2007 when you could do this with one click.


  10. November 04, 2011 at 10:41 am, Noori said:

    hi all,
    the easy way is open you word document, click save as…. then in file type select PDF, then save it,


  11. December 29, 2011 at 1:06 pm, wendy said:

    I save the Word doc to my desktop then click and drag it from my desktop to the Adobe Acrobat icon on the tool bar at the bottom of the screen. It pins the doc to Adobe Acrobat and opens it as a PDF when I select it from the icon’s menu.


  12. January 16, 2012 at 11:57 am, Alex said:

    both in “save as” and “save&send” my PDF file appears in blue background …..any suggestions? thx in advance


  13. March 13, 2012 at 7:21 am, Liz said:

    How can I save shapes, etc in a PDF? I cannot save my Text Boxes in PDF. I tried grouping them and saving them in Quick Parts as a Building Block.


  14. March 16, 2012 at 8:01 am, Darold said:

    With a little nudging – easy steps to figure it out.
    File – Save & Send
    Create PDF/XPS Document
    Create PDF/XPS
    Give it a Filename
    If you have links in the document and want Hyperlinks created:
    Click Options
    Under – Include Non-Printing Information
    Check Create Bookmarks using
    Click Ok
    Click Publish


  15. March 21, 2012 at 3:21 am, Brian said:

    How do I set the zoom percentage for a PDF I create from Excel or Word? When I create a PDF it opens at 164%. I want it to open at 100%


  16. May 23, 2012 at 5:15 am, Maharaja Kahe said:

    I have done what U posted above but still the file cannot be opened


  17. September 06, 2012 at 11:06 pm, Richard said:

    Headers and Footers incorrect version:

    On completing my final draft of my document, I have updated / corrected the text and layout, updated the headers and footers with the correct date and version info I want and saved the file. I open it again and choose ‘Save / send’ from the file menu, select Create PDF/XPS Document from the file types, set the path and it saves. The PDF looks great ACCEPT…… the headers and footers do not show the corrections and changes to them, they still have the date and version info from before I changed and saved it. Looks like I will need to find a PDF printer or maybe transfer my file to my Ubuntu desktop and print to file from there using Open Office.

    Using Winword 14.06123.5001 (32 bit) from Office 2010.




  18. September 27, 2012 at 3:17 am, Kent said:

    I’ve do all upon steps from Excel, but the Adobe Reader don’t work. How can I do?


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