Outlook 2007: Assign Tasks to Other People

Posted April 10, 2007 by Rob Rogers in Microsoft Outlook

When utilizing Outlook in an Exchange environment, you are able to assign tasks to another person that is on the network. This can simplify things for a manager or department head who needs to quickly hand out assignments to his/her employees.

1. Click New and select Task.

2. Go to the Ribbon and in the Manage Task section, select Assign Task.

3. Enter the email address of the person you are assigning the task in the To textbox.

4. In the Subject textbox, enter the descriptive name for the task.

5. Use the dropdowns to assign a Start Date, Due Date, Status, Priority, and % Complete.

6. You can keep an updated copy of the task in your Task List by checking the corresponding checkbox.

7. You will be sent a status report upon completion of the task by checking next checkbox.

8. In the body of the task, enter the pertinent information detailing the task.

9. Click Send.

The person that was assigned the task will receive an email with Accept and Decline buttons. When they click Accept, the task will be added to their Task List.


About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
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  • Shannon

    How can you re-send an assigned task if someone doesn’t accept it / see it / whatever the first time around?

    • Steve Smith

      I haven’t found the answer to this either. Does this functionality exist?

      • Guest

        search MS Outlook 2010 help under Reclaim a Rejected Task Assignment in article Create and track assigned tasks:

        “1.Open the e-mail message that contains the task request. This message is usually in your Sent Items folder.
        2.On the Task tab, in the Manage Task group, click Return to Task List.
        You can also reclaim the task from the declined task message by clicking Return to Task List.”

  • saffron

    Hi for some reason when I assign a task the person gets the email but without the Accept and Decline buttons – any idea why that’s happening?

  • will task assign date will appear in my task detail?