Outlook 2007: How To Use Voting Buttons in a Message

You can use the Voting Buttons to get responses from a group of colleagues to see what the majority of them are leaning towards. This comes in handy when getting feedback for a meeting date and location or for figuring out where everyone is going to meet after work. Outlook tallies the votes for you so that they can easily be assessed.


To Insert Voting Buttons into your Message:

1. Create your New Message.

2. Select the Options tab.

3. Select Use Voting Buttons.

4. Choose the voting buttons you wish to use from the four options provided (Approve; Reject, Yes; No, Yes; No; Maybe, or Custom).

5. Make sure your message is the way you want it, including the question or statement that is to be voted on. Make sure you have included the proper recipients for the email message.

6. Click Send.

The recipients of your message will notice a highlighted line of text (vote by clicking Vote in the Respond group above) showing up above the From line in the email. By clicking Vote, they will be shown the voting options to select from. After they select the desired voting option, a confirmation prompt will appear showing their selection and giving them the choice of sending the response or editing the response before sending.

Getting a Tally of the Votes:

You will receive the replies to your message with the selected voting option in the subject line. You could tally the votes yourself, however if you sent the message out to a large number of recipients, this could be rather time consuming. A better method is to let Outlook tally the votes for you.

1. Go to your Sent Items.

2. Open the message that had the voting buttons.

3. Go to the Ribbon.

4. In the Show section, select Tracking.

You will see the reply totals followed by a list of the individual votes.

 

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36 Responses to “Outlook 2007: How To Use Voting Buttons in a Message”

  1. November 24, 2008 at 5:40 am, Rajgoaj said:

    Useful

    Reply

  2. May 19, 2009 at 12:34 pm, notesuser said:

    Not that useful. Can’t be used to capture sign off as it the response does not include the original email.

    Reply

  3. August 03, 2009 at 2:11 am, Nauman Ansari said:

    I’ve sent out an email with voting option this morning at 11:13 am and got 3 response (by outlook) at 11:38 am. When i viewed the voting response the name appeared for all users but response field display nothing.

    Reply

  4. February 05, 2010 at 8:26 pm, Anonymous said:

    What is going on thta not all the voting is tracking? is it because I moved the orignal request email?

    Reply

    • February 24, 2010 at 1:04 pm, Oatdoy said:

      Same situation as mine. I move the original email to another folder, and the tracking stops functioning :(

      Reply

      • April 28, 2010 at 3:09 am, Anonymous said:

        Yes, the original message should stay in the Sent Items folder for you to continue viewing the tracking list

        Reply

  5. August 16, 2010 at 2:10 pm, Guest said:

    What is the Ribbon? I clicked on everything in the message and nothing has a “show” or “tracking” option.

    Reply

    • August 30, 2010 at 6:36 pm, nik said:

      When you open the mail from Sent Item, you will see a tracking option.

      Reply

  6. November 24, 2010 at 2:51 pm, Pam said:

    I’ve found that Rules that move emails to folders also interfere with the tracking function. Make sure no rules will apply to the replies to get the best results.

    Reply

  7. January 04, 2011 at 1:21 pm, Arild said:

    The function assumes that the recipient has not minimized the Ribbon. For those who have minimized the Ribbon (e. g. myself), the comment “Vote by clicking Vote in the Respond group above” is confusing. (No Respond group is visible.)
    My suggestion (for the next version) is that the voting alternatives are automatically shown somewhere.

    Reply

  8. March 10, 2011 at 7:41 pm, Timpark62 said:

    If you move it back to sent will it start tracking again?

    Reply

    • March 14, 2011 at 8:49 pm, Mark Dupuy said:

      I ran into this same problem and moved the message back to the SENT ITEMS folder. It appears to be tracking messages again. However, I do have some names showing in the tracking list that have NOT responded and they show a blank in the Response column. What is up with that?

      Reply

  9. April 07, 2011 at 8:49 pm, annoyed said:

    The voting buttons should appear in the body of the text. So the receipent can view the buttons easily and vote.

    Reply

  10. April 14, 2011 at 3:52 pm, Rgonzalez8691 said:

    Is there a way of having the email track again once it stopped due to moving it out of the sent folder?

    Reply

  11. July 01, 2011 at 11:50 am, James said:

    Can only one statement (question) be voted on per e-mail? I would have think that one should be able to include the voting buttons in an e-mail message for multiple questions to be voted on, eg. which of the following three options do you agree with?

    Reply

  12. July 01, 2011 at 3:36 pm, Guest said:

    Message Options window opens only when I select Custom; Message Options window does not open when I select Yes;No, Approve; Reject, etc.

    Reply

  13. July 05, 2011 at 1:59 pm, Lady-r7 said:

    So you can only ask one question at a time? What if you have multiple questions and want users to select yes or no for each question?

    Reply

    • August 11, 2011 at 3:30 pm, J Hillier said:

      You can list multiple options. When you select the “Use Voting Buttons” form teh ribbon, click on “Custom”. This will open a window allowing you to customize the options. In the Voting Options bar, type your list of selectable items to vote on, seperated by a semi-colon. This will provide a list for the recipients to choose from.

      Reply

      • December 13, 2012 at 10:40 pm, maur said:

        this was soooooooooo helpful and yes it does works. Thanks

        Reply

  14. July 19, 2011 at 7:41 am, Dorlondon said:

    Can you reply to those respondants that answered yes and not those that answered no?

    Reply

  15. September 26, 2011 at 4:11 pm, Capt. Fairweather said:

    One thing not mentioned anywhere that I found is that you have to open the message replys before the votes will show up in the tracking list. So for any missing votes check to make sure you opened their message

    Reply

  16. October 27, 2011 at 10:18 am, Shenderson said:

    Is there a way in insert multiple questions and have voting buttons for each one>

    Reply

  17. November 03, 2011 at 7:35 am, Jane said:

    There’s always someone who doesn’t use the voting button or communicates verbally so his/her reply doesn’t appear in the tracking. Can sender enter it somehow?

    Reply

  18. December 08, 2011 at 2:48 am, Suzy said:

    Voting buttons don’t seem to work if the recipient does not use Outlook 2007. All the recipients I sent to said that they could not see any voting buttons. If this is the case, then Outlook should tell you this when you are setting up the voting buttons. Please let me know if I am wrong!

    Reply

  19. December 18, 2011 at 11:00 pm, Nimesh said:

    is ti required trust relation if i want to setup for between two forest

    Reply

  20. December 27, 2011 at 1:40 pm, QAPaul said:

    Does anyone know of a way to make the voting anonymous, ie. responses are received but the name of the responder is not shown?

    Reply

  21. March 26, 2012 at 9:44 am, Deb Switkowski said:

    Voting buttons are a very valuable tool, but also very temperamental. I sent a message to 23 people with a simple vote and so far out of 11 responses, only 2 are being tracked (one of which is mine). For this tool to be effective, there really needs to be a way to highlight all related messages and then perform an update. I opened each message and tracking did not work. I had however moved to another folder, then moved back to Sent Items, but apparently the link was broken the moment I moved it. One last point. There were replies that did not show up even with the file still in the Sent, maybe due to different versions of Outlook?

    Reply

  22. March 27, 2012 at 5:45 pm, Delys said:

    If I don’t get a response, and the invitee has already deleted my invitiation, but has told me on the phone No, is there a way I can record this on my tracking?

    Reply

  23. August 22, 2012 at 4:05 am, Liz said:

    Only some people are getting the voting buttons and others say they are missing altogether, anyone know why?

    Reply

  24. September 12, 2012 at 6:38 pm, Cindy said:

    I use the voting options every day (school, daily attendance). I use the custom buttons to make the choices Verified or Changes Below. Is there a way to say these custom options so I don’t have to recreate them every day?

    By the way, the voting buttons work fine – I have no problems at all using this option.

    Thank you

    Reply

  25. September 20, 2012 at 1:21 pm, Puneet said:

    How we can download the voting response in ms-excel?

    Reply

  26. September 26, 2012 at 4:52 pm, Mike said:

    When using teh voting buttons, the replies go to the Deleted folder instead of my Inbox. How do I correct this?

    Reply

  27. May 22, 2013 at 1:52 am, Vik said:

    Very Helpful

    Reply

  28. July 02, 2013 at 5:02 am, Dhivya said:

    Useful Info…!

    Reply

  29. August 16, 2013 at 4:52 pm, Tom Phillips said:

    Function isn’t useful when you want recipients to choose (vote) for option A or option B

    Reply

  30. November 05, 2013 at 11:03 am, DJon said:

    Worked GREAT for me. Thanks.

    Reply

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