Give Access to Gmail Without Sharing the Password

Posted May 24, 2017 by Leomar Umpad in Google, Internet

Grant Access to GMail without Sharing Passwords

There is a little-known feature for Gmail that allows you to share access to your email account without sharing your password. Google terms this feature “mail delegation.” A person called a delegate can help you manage your email messages. Delegates can reply to an email message, read and delete messages, and manage contacts on your Google account. This tutorial will teach you how to give access to Gmail without sharing the password.

What can a delegate do?

Once you have delegated access to your Gmail account, your delegate can complete these actions for you:
* Read message on your Gmail account
* Reply to email sent to your Gmail account (Whenever delegates reply, their email address will be shown.)
* Delete email messages in your Gmail account

A delegate does not have the authority to complete these actions:
* Change anything on your Google account settings, including your password
* Chat with anyone and appear as you

How to add a delegate?

To give access to Gmail without sharing the password, you need to add a delegate. A regular Gmail account can add up to 10 delegates while organizational accounts can add up to 25 delegates. To add a delegate, follow these steps:

1.Log in to your Gmail account on your computer. Take note that you need to use your computer’s web browser as you cannot add a delegate using the Gmail app.Sign in to Gmail
2.Once logged in, click on the Settings icon located in the upper-right corner of the screen.Gmail Click Settings icon
3.From the drop-down options, click Settings.Gmail Click Settings
4.In your Gmail Settings, click the Accounts and Imports tab.Gmail Click Settings Account and Import
5.Go to the Grant access to your account section. Choose if you want to mark the conversation as read or unread when opened by others.Gmail Click Settings Account and Import Grant Access
6.Click on the Add another account option.Gmail Click Settings Account and Import Grant Access Add another account
7.Enter the Gmail account of the person you want to give access to your account. Gmail Grant Access Add another account Enter Email
8.Click the Next Step button.Gmail Grant Access Add another account Enter Email Click Next Step
9.Confirm the action by clicking on the Send email to grant access button. Gmail Grant Access Confirm Access
10.You are done. Access to your Gmail account is granted once the delegate confirms the request.Gmail Access Granted

How to remove a delegate?

Removing a delegate is easy. Just follow these steps:

1.Log in to your Gmail account on your computer. Take note that you need to use your computer’s web browser as you cannot add a delegate using the Gmail app.Sign in to Gmail
2.Once logged in, click on the Settings icon located in the upper-right corner of the screen.Gmail Click Settings icon
3.From the drop-down options, click Settings.Gmail Click Settings
4.In your Gmail Settings, click the Accounts and Imports tab.Gmail Click Settings Account and Import
5.Go to the Grant access to your account section. Gmail Click Settings Account and Import Grant Access
6.On the right side of the Gmail address for which you want to revoke access, click Delete.Gmail Delete Access
7.Confirm by clicking on the OK button.Gmail Delete Access Confirm Action OK
8.You are done. The access granted to the delegate is now revoked.Access Revoked

Using the steps above, you will be able to give access to Gmail without sharing the password. If you have questions about any of the steps, let us know in the comments.

 

About Leomar Umpad

A supply chain operations manager by profession. A technology-lover and a writer by heart. I have the passion to teach and inform.
View more articles by Leomar Umpad

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