Outlook 2010: How to Create a New Outlook Data File (PST)

If you wish to create a personal folder for storing Outlook items on your computer, you need to find where Microsoft has hidden the option in the new version of Outlook.Here are the steps to take to create a new Outlook data file quickly and easily.

1. Open Outlook.

2. Go to the Ribbon and select the Home tab.

3. In the New section, select New Items.

4. When the menu appears, select More Items followed by Outlook data file.

5. When the Create or Open Outlook Data File window appears, browse to the location where the file is to be located. Go to the File name textbox and input the desired name for the file. If you wish to add a password to the file, check the Add Optional Password checkbox.

6. Click the OK button.

 

About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
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41 Responses to “Outlook 2010: How to Create a New Outlook Data File (PST)”

  1. September 08, 2009 at 11:07 am, Anonymous said:

    Dear Sir,

    I am not able to open ms outlook 2010. Kindly do the needful.

    Regards
    Sankar Narayanan

    Reply

  2. October 21, 2009 at 10:06 pm, Anonymous said:

    After all these years, we are still using the outdated PST file?

    Reply

  3. June 16, 2010 at 6:48 am, Nothanks said:

    ngmah –
    The Outlook .pst format was updated in outlook 2003, so is not that old, also if is not broken why fix it ?

    Reply

  4. June 24, 2010 at 10:33 pm, Altact said:

    Did all that – it still doesn’t allow my messages to send/receive.

    Reply

    • March 10, 2011 at 12:04 pm, George Stan said:

      The .PST data file has absolutely nothing to do with send / receive. It sounds like your Outlook 2010 email account is not properly configured. I suggest that you Google search “outlook 2010 account setup”. Youtube.com should have video tutorials for setting-up email accounts in Outlook 2010. Good luck.

      Reply

  5. July 01, 2010 at 7:17 pm, Alanperry said:

    Thanks for the post – everything changes places with MS products!

    Reply

  6. July 02, 2010 at 9:31 pm, Laurent M said:

    Merci pour cette info, j’ai du mal à comprendre les stratégies de Microsoft avec ces nouvelles gammes de produits (sauf faire travailler les organismes de formation)

    Reply

  7. July 22, 2010 at 9:24 am, Prachilikestotalkherway said:

    thnx loads..

    Reply

  8. August 18, 2010 at 5:40 pm, Tomzmail said:

    Simple and useful. Thank you.

    Reply

  9. August 25, 2010 at 2:08 pm, Gnanaprakasam V said:

    i am not able set default download in PST kindly suggest please

    Reply

  10. September 02, 2010 at 3:57 pm, Eweb_dude said:

    Thank you for providing the tip. I was up and running in a matter of minutes.

    Reply

  11. February 22, 2011 at 3:39 am, Rupeshaskumar said:

    Really helpfull.

    Reply

  12. March 05, 2011 at 2:11 pm, Shirsat Sumedh said:

    thank cerat new pst 2010 best

    Reply

  13. May 05, 2011 at 1:08 pm, Nenen said:

    thx pal

    Reply

  14. May 19, 2011 at 4:00 pm, reliancer.com said:

    very useful information! thanks

    Reply

  15. May 27, 2011 at 2:52 pm, Carletto said:

    useful! thank you

    Reply

  16. June 24, 2011 at 8:56 am, Abc said:

    Sankar idliwale teri maaki ****

    Reply

  17. July 14, 2011 at 3:44 am, Stephenlembert said:

    Great post… I also found a helpful tutorial on archiving PST file to back data in outlook at http://technology-assistant.blogspot.com/2011/07/steps-to-manually-archive-items-in.html

    Reply

  18. July 28, 2011 at 5:54 am, Dogunay said:

    Thanks!

    Reply

  19. August 02, 2011 at 12:59 pm, Office10User said:

    Better information than in the Microsoft Help Files or On-Line.  Thanks.

    Reply

  20. September 15, 2011 at 10:26 pm, Vijay said:

    Thank you

    Reply

  21. November 15, 2011 at 5:03 pm, WillR said:

    Nice that you took time to share details. I’d like to add that it’s wise to back up .pst files each week or so on an external drive. .pst files do tend to get messed up from time to time and also quite large. Once a year I like to archive the current .pst and start a new one for the new year. All can be opened if needed at any time. Also really good to auto-empty deleted items and junk mail every time you shut down Outlook.

    Reply

  22. December 13, 2011 at 11:17 pm, Manoj said:

    Hi..

    It is very useful…

    Thanks
    Manoj

    Reply

  23. January 04, 2012 at 7:10 pm, Krishna said:

    Useful tip, which i was just looking for

    Reply

  24. January 09, 2012 at 12:46 pm, Tim Bouscal said:

    Microsoft, I can understand that change is occasionally necessary but when you change well known keyboard shortcuts (ALT + S to insert a signature) and industry standards like using the menu to select ‘File > New’ then it just seem like you WANT to alienate your users.

    Reply

    • December 31, 2012 at 1:15 am, FanFan said:

      I’ve always had alt+s as the ‘send’ shortcut. At least since Outlook 03

      Reply

  25. January 11, 2012 at 2:26 pm, GilbertoM said:

    Thank you for the valuable information contained in this page. Keep it up to continue helping many other people. Regards

    Reply

  26. January 18, 2012 at 3:21 am, FJB said:

    Thanks a ton. Wonder why it is not on the ‘FILE’ tab where rest of the data file management options have been moved. :(

    Reply

  27. March 27, 2012 at 6:25 pm, Debbie said:

    How can I place a file in alphabeltical order. I need to start new folders for new clients and it just places the folders in random places.

    Thanks!

    Reply

  28. April 24, 2012 at 3:47 pm, Colleen said:

    For those of you confused on where to find ‘commands’ on the 2010 Suite, here is a link for you:

    http://office.microsoft.com/en-us/outlook-help/learn-where-menu-and-toolbar-commands-are-in-office-2010-and-related-products-HA101794130.aspx#_Toc268688374

    Reply

  29. April 26, 2012 at 8:32 am, Anonymous said:

    Thank you, it helps me

    Reply

  30. September 07, 2012 at 4:09 am, PhredE said:

    Well, no, I’m afraid this is absolutely the minimum information possible on a new pst. There’s much more that we need to know.
    Anyone with an active pst will have folders and subfolders arranged according to how they work and organise things, and Outlook will default to adding new messages into its Inbox. So how do we ‘retire’ our existing 3 GB pst and adopt a new one with all the folders and defaults prepared, ready for action?
    Could we have a ‘replicate pst framework’ tutorial, please?

    Reply

  31. September 12, 2012 at 4:32 am, PhredE said:

    Creating a new pst file seems relatively easy, but the trouble arrives when you:
    - want to recreate all the folders that you’re used to working with
    - need to use the new file as your default/current one and realise that all your old rules point to the old pst file! If you have a couple of hundred rules, try to find an editor that will change them en masse. Tell me about it, and I’ll make a million dollars selling it…

    Reply

    • January 02, 2013 at 5:56 pm, Stan said:

      The easiest way that I have found to create a new PST folder with all of my subfolders intact and for all of my rules to still work is as follows: ( This is based on Outlook 2010)
      1. click on File and then click on Clean up Tools
      2. Click on the Archive option
      3. Click on the option Archive this folder and all sub folders at the top.
      4. Click on your current pst file.(Assuming you already have it opened and showing in the list, if not you will need to open it before doing this step)
      5. Pick a date that is a day or two in the future under the option Archive items older than.
      6. Select where you want the file to be located and the name of the file. I.E. archive 2012.pst
      7. click OK. This will create an exact duplicate of your current PST file with all of the subfolders and place all items in this PST file. You will be left with an empty PST file that your current rules will still use.

      Reply

  32. January 24, 2013 at 10:26 am, katya said:

    thanks. this is a great help!

    Reply

  33. July 09, 2013 at 7:42 am, Jo Anna Hammond said:

    not sure how to do this need all the help i can get thanks

    Reply

  34. December 02, 2013 at 8:38 am, corey said:

    Awesome thanks!!

    Reply

  35. January 02, 2014 at 1:32 am, Raji said:

    Thank you.. The above article was very helpful :)

    Reply

  36. January 07, 2014 at 7:21 am, Madhu said:

    Thanks for your nice post. :-)

    Reply

  37. January 07, 2014 at 9:10 pm, Tom Yip said:

    Open it !! Thank you for your help.

    Reply

  38. February 05, 2014 at 6:20 am, ajeet said:

    Very nice

    Reply

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