Outlook 2010: How to Create a New Outlook Data File (PST)

Posted August 30, 2009 by Rob Rogers in Microsoft Outlook

If you wish to create a personal folder for storing Outlook items on your computer, you need to find where Microsoft has hidden the option in the new version of Outlook.Here are the steps to take to create a new Outlook data file quickly and easily.

1. Open Outlook.

2. Go to the Ribbon and select the Home tab.

3. In the New section, select New Items.

4. When the menu appears, select More Items followed by Outlook data file.

5. When the Create or Open Outlook Data File window appears, browse to the location where the file is to be located. Go to the File name textbox and input the desired name for the file. If you wish to add a password to the file, check the Add Optional Password checkbox.

6. Click the OK button.


About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
View more articles by Rob Rogers

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  • Anonymous

    Dear Sir,

    I am not able to open ms outlook 2010. Kindly do the needful.

    Sankar Narayanan

  • Anonymous

    After all these years, we are still using the outdated PST file?

  • Nothanks

    ngmah –
    The Outlook .pst format was updated in outlook 2003, so is not that old, also if is not broken why fix it ?

  • Altact

    Did all that – it still doesn’t allow my messages to send/receive.

    • George Stan

      The .PST data file has absolutely nothing to do with send / receive. It sounds like your Outlook 2010 email account is not properly configured. I suggest that you Google search “outlook 2010 account setup”. Youtube.com should have video tutorials for setting-up email accounts in Outlook 2010. Good luck.

  • Alanperry

    Thanks for the post – everything changes places with MS products!

  • Laurent M

    Merci pour cette info, j’ai du mal à comprendre les stratégies de Microsoft avec ces nouvelles gammes de produits (sauf faire travailler les organismes de formation)

  • Prachilikestotalkherway

    thnx loads..

  • Tomzmail

    Simple and useful. Thank you.

  • Gnanaprakasam V

    i am not able set default download in PST kindly suggest please

  • Eweb_dude

    Thank you for providing the tip. I was up and running in a matter of minutes.

  • Rupeshaskumar

    Really helpfull.

  • Shirsat Sumedh

    thank cerat new pst 2010 best

  • Nenen

    thx pal

  • reliancer.com

    very useful information! thanks

  • Carletto

    useful! thank you

  • Abc

    Sankar idliwale teri maaki ****

  • Stephenlembert

    Great post… I also found a helpful tutorial on archiving PST file to back data in outlook at http://technology-assistant.blogspot.com/2011/07/steps-to-manually-archive-items-in.html

  • Dogunay


  • Office10User

    Better information than in the Microsoft Help Files or On-Line.  Thanks.

  • Vijay

    Thank you

  • WillR

    Nice that you took time to share details. I’d like to add that it’s wise to back up .pst files each week or so on an external drive. .pst files do tend to get messed up from time to time and also quite large. Once a year I like to archive the current .pst and start a new one for the new year. All can be opened if needed at any time. Also really good to auto-empty deleted items and junk mail every time you shut down Outlook.

  • Manoj


    It is very useful…


  • Krishna

    Useful tip, which i was just looking for

  • Tim Bouscal

    Microsoft, I can understand that change is occasionally necessary but when you change well known keyboard shortcuts (ALT + S to insert a signature) and industry standards like using the menu to select ‘File > New’ then it just seem like you WANT to alienate your users.

    • FanFan

      I’ve always had alt+s as the ‘send’ shortcut. At least since Outlook 03

  • GilbertoM

    Thank you for the valuable information contained in this page. Keep it up to continue helping many other people. Regards

  • FJB

    Thanks a ton. Wonder why it is not on the ‘FILE’ tab where rest of the data file management options have been moved. 🙁

  • Debbie

    How can I place a file in alphabeltical order. I need to start new folders for new clients and it just places the folders in random places.


  • Colleen
  • Anonymous

    Thank you, it helps me

  • PhredE

    Well, no, I’m afraid this is absolutely the minimum information possible on a new pst. There’s much more that we need to know.
    Anyone with an active pst will have folders and subfolders arranged according to how they work and organise things, and Outlook will default to adding new messages into its Inbox. So how do we ‘retire’ our existing 3 GB pst and adopt a new one with all the folders and defaults prepared, ready for action?
    Could we have a ‘replicate pst framework’ tutorial, please?

  • PhredE

    Creating a new pst file seems relatively easy, but the trouble arrives when you:
    – want to recreate all the folders that you’re used to working with
    – need to use the new file as your default/current one and realise that all your old rules point to the old pst file! If you have a couple of hundred rules, try to find an editor that will change them en masse. Tell me about it, and I’ll make a million dollars selling it…

    • Stan

      The easiest way that I have found to create a new PST folder with all of my subfolders intact and for all of my rules to still work is as follows: ( This is based on Outlook 2010)
      1. click on File and then click on Clean up Tools
      2. Click on the Archive option
      3. Click on the option Archive this folder and all sub folders at the top.
      4. Click on your current pst file.(Assuming you already have it opened and showing in the list, if not you will need to open it before doing this step)
      5. Pick a date that is a day or two in the future under the option Archive items older than.
      6. Select where you want the file to be located and the name of the file. I.E. archive 2012.pst
      7. click OK. This will create an exact duplicate of your current PST file with all of the subfolders and place all items in this PST file. You will be left with an empty PST file that your current rules will still use.

  • katya

    thanks. this is a great help!

  • Jo Anna Hammond

    not sure how to do this need all the help i can get thanks

  • corey

    Awesome thanks!!

  • Raji

    Thank you.. The above article was very helpful 🙂

  • Madhu

    Thanks for your nice post. 🙂

  • Tom Yip

    Open it !! Thank you for your help.

  • ajeet

    Very nice