Outlook 2007: Create a Distribution List

Contributor Icon Contributed by shamanstears Date Icon April 20, 2007  
Tag Icon Tagged: Microsoft Outlook

If you frequently email the same group of recipients, a distribution list can be a real time saver. Instead of having to add each individual contact one-at-a-time, you can simply add the distribution list to your email and you have included all of those contacts in one step.


1. Go to the Standard toolbar and click New and select Distribution List (if you aren’t displaying the Standard toolbar, click File, mouseover New and select Distribution List).

2. A blank Distribution List will appear. In the Name textbox, input a name for your list.

3. Go to the Ribbon, in the Members section, and click Select Members.

4. The Select Members window will appear.

5. Double-click on each contact you wish to add to the list, they will appear in the Members textbox.

6. When you have selected all of the contacts you wish to add to the distribution list, click OK.

7. In the Distribution List window, go to the Ribbon and in the Actions section, click Save & Close.

8. The newly created distribution list will now appear in your contacts.

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  • eliz
    Anyone know how to cut & paste a long list of names from an email or document instead of selecting members one by one (in 2007)?
  • Archierb
    Copy them all (highlight & Crtl+C) - then when you get to the 'Add members' bity above, paste the list into the box at the bottom.
  • chasb
    That doesn't work if the name displayed on the email that you copy them from only contained a name and not an email address. You get an error message: "Microsoft Office Outlook does not recognise [name]. Select the address to use: no suggestions"
    I've tried getting into the internet headers and copying & pasting from there, but Outlook 2007 isn't displaying the headers.
    Very frustrating.
  • Pat
    did you ever find a solution to this problem?
  • Ashley
    This is a fantastic step-by-step process. VERY pleased!
  • Alexis.
    This helped us at work very much. Thanks y'all for sharing the knowledge. *P.S... make sure to seperate each email address with a semicolon or Outlook gives an error messages saying it doesn't recognize the email address
  • KrisG
    Does anybody know if you can make a sublist for The distribution list. I have primary contacts and secendary contacts for different districts and I'm not sure if you can do that with Outlook 2007 or not.
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