Word 2007: How to Insert Footnotes

Footnotes are sometimes necessary for providing additional information in your document. They normally use a superscript number as a marker, making it easy for the reader to simply look down from the text to the notes at the bottom to gather further information. Word automatically keeps track of the numbering and placement of the footnotes for you, making this a painless task to perform when writing that thesis, book, or scientific paper. To insert footnotes into your Word document, do the following…


1. Click the place in your document that you wish to place the insertion point for the reference mark to the footnote.

2. In the Ribbon, click the References tab.

3. In the Footnotes section, click Insert Footnote. Word will insert the reference mark at the point you selected and then take you to the bottom of the page.

4. Type your footnote.

5. When you are done, right-click the footnote and select Go to Footnote to take you back to the insertion point in the main body so you can continue working on your document.

 

About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
View more articles by Rob Rogers

The Conversation

Follow the reactions below and share your own thoughts.

70 Responses to “Word 2007: How to Insert Footnotes”

  1. October 05, 2008 at 11:38 pm, Groove Heroine said:

    Thanks for the tip, I was wondering what it was.

    Reply

  2. October 15, 2008 at 5:42 pm, Lauren said:

    thanks its been bothering me for moths!

    Reply

    • December 17, 2010 at 2:30 am, Jo Mama said:

      I hate those pesky moths!

      Reply

  3. November 17, 2008 at 5:05 am, Samantha Kue said:

    Thanks, very helpful!!!!!!!

    Reply

  4. December 07, 2008 at 1:22 am, cindy said:

    How do you get the footnotes to stay on the same page? Some of the text flows to the next page.

    Reply

    • August 03, 2012 at 3:13 pm, Robert said:

      > How do you get the footnotes to stay on the same page? Some of the text flows to the next page. I did not see a reply to this question from a previous comment. Thanks…

      Reply

  5. December 10, 2008 at 2:36 pm, Uranela said:

    how can I insert comment in a footnote. meaning, to comment the text in the footnote

    Reply

    • April 21, 2010 at 10:32 am, anotherEditor said:

      Oh no, your comment is a year old! If you found the answer and ever wander back here, please share the solution!

      Reply

  6. February 19, 2009 at 7:50 pm, Dave said:

    why does the bar separating the footnotes from the text generate UNWANTED paragraph breaks? How do I get rid of them?

    Reply

  7. February 21, 2009 at 5:21 am, Actionhero said:

    awesome job man !!!!

    Reply

  8. May 10, 2009 at 3:56 am, Note said:

    The tip doesn’t work, when you right click the footnote, it doesn’t take you back to the document, it’s greyed out.

    Reply

  9. May 24, 2009 at 8:08 pm, darl said:

    When writing a paper summary is references in side the body of the summary necessary?

    Reply

  10. June 10, 2009 at 1:39 am, natalie said:

    what if i just want to insert numbers but not have the notes on the bottom of the page? and have the notes on another sheet of paper?
    how do i get rid of the line on the bottom of the page?

    Reply

    • May 13, 2011 at 7:37 pm, Pmittelstadt2 said:

      You want end notes, not foot notes

      Reply

  11. August 18, 2009 at 2:38 pm, PamE said:

    What if you need to refer to the same citation multiple times within a document? There used to be an option in 2003 but I can’t figure it out in 2007. tx

    Reply

    • October 08, 2010 at 6:02 am, Matt said:

      This.
      1,000 times this.

      Reply

    • December 08, 2010 at 12:16 am, Dudfh said:

      I had the same problem, then came across this information:

      Go to the Insert tab and clinck Cross Reference

      Select Footnote as Reference Type.

      In the Insert Reference to list box, select Footnote Number (Formatted).

      Click Insert.

      Reply

  12. September 05, 2009 at 10:04 pm, Anonymous said:

    Thank you.

    Reply

  13. September 06, 2009 at 3:31 pm, Anonymous said:

    Thanks a ton. Its exactly what I was looking for.

    Reply

  14. October 05, 2009 at 8:06 pm, Nancy Teppler said:

    Extremely helpful. Thank you so much. This tip prevented a lot of wasted time.

    Reply

  15. October 10, 2009 at 5:38 am, Anonymous said:

    This website is great! Thank you!

    Reply

  16. October 28, 2009 at 11:16 pm, Anonymous said:

    How AWESOME!!!! Thank you for this MUCH needed information!

    Reply

  17. December 17, 2009 at 4:52 am, Name said:

    ah, yes. but how do you footnote a footnote? is there some work-around to allow me to do this?

    Reply

  18. March 08, 2010 at 1:40 am, Anonymous said:

    Thanks, saved me a bunch of time :)

    Reply

  19. April 21, 2010 at 2:04 pm, Anonymous said:

    how can we put foot not at right side

    Reply

  20. May 25, 2010 at 8:04 pm, Lauren said:

    Thanls! helped a ton!

    Reply

  21. June 18, 2010 at 8:11 am, Agness said:

    Thanks a lot! I was confused with the tab “Insert footnote”.It was inserting the same footnote in every page.Your solution is the correct one!
    Thanks again!

    Reply

    • June 18, 2010 at 11:21 am, Anonymous said:

      Glad we could help!

      Reply

  22. June 25, 2010 at 7:42 am, Ezri_7 said:

    Thank you so much!!

    Reply

  23. September 10, 2010 at 6:00 am, Yuvraj said:

    Thanks a lot for the crisp and great tip. Although the ribbon controls are convenient to you, it takes some time to learn the details…

    Reply

  24. October 15, 2010 at 2:29 am, Zoo said:

    Thanks for the tip, I was wondering what it was.

    Reply

  25. October 15, 2010 at 6:54 am, G_leonhazelwood said:

    Yes but how do I set it up so that different pages include a different pages.
    When I add a footnote it puts the same note on every single page… a little annoying.

    Reply

  26. October 31, 2010 at 11:10 am, Nazia said:

    Thanks. It is really helpful. Actually I knew it but I forgot that how to insert.

    Reply

  27. November 04, 2010 at 10:04 pm, Apostacy03 said:

    So why did Windows decide to move everything around in Office 2007? Were their GUI developers bored? I’m sure they’ll do it again in Office 2011 or Office 2014, if they’re still around.

    Reply

  28. November 09, 2010 at 8:49 pm, Ashisr said:

    I was trying all possible ways but failed. You saved my time.
    Thank you.

    Reply

  29. December 02, 2010 at 11:03 am, Rammamet said:

    Thanks a lot, it is really help me.

    Reply

  30. December 04, 2010 at 11:48 am, Ly Thy said:

    Thank lot. It is really helpful.

    Reply

  31. December 05, 2010 at 2:36 am, Aaaa said:

    thanks, but i think is should be better way to come back to your main text, its too slow to use your mouse for that

    Reply

  32. December 05, 2010 at 11:24 pm, Seanoneill said:

    you never explained about the motion controls inside of the numchuck controller

    Reply

    • December 05, 2010 at 11:26 pm, Seanoneill90 said:

      oops wrong tab im sorry

      Reply

      • December 05, 2010 at 11:35 pm, Anonymous said:

        LOL. I was wondering what the heck you were talking about.

        Reply

  33. December 06, 2010 at 3:29 pm, jeff said:

    my footnotes always goes in the middle. i want to put it on the left of the page. how do you do it? thanks

    Reply

    • December 07, 2010 at 1:22 pm, Rob Rogers said:

      Right-click on the footnote. When the mini toolbar appears, click the center align button on it and your footnote should move back to the left. Clicking the center align button again will return it to center.

      Reply

  34. December 12, 2010 at 10:36 am, Valambrosa said:

    How can I get rid of all footnotes and start again from scratch?

    Reply

    • December 04, 2012 at 3:19 pm, joebob said:

      you go to the reference point and hit backspace

      Reply

  35. January 17, 2011 at 9:32 pm, someomne said:

    when do i put em

    Reply

    • January 27, 2011 at 3:48 am, Coastiegirl96 said:

      You put a footnote or endnote when you have to say additional information, or are using a direct quote and need to cite the source.

      Reply

  36. January 27, 2011 at 3:47 am, Coastiegirl96 said:

    Does the footnote come at the beginning or end of the word you’re putting it on.? I’m so stuck on this and it’s due tomorrow..HELPP! xP

    Reply

    • January 27, 2011 at 2:48 pm, Coastiegirl96 said:

      Liking it really, does not help me.

      Reply

  37. February 05, 2011 at 8:26 am, Mitra said:

    do u have any idea about inserting footnote from the endnote? i mean no need to type the footnote directly it is formated by the endnote and we insert the footnote from the end note.??????

    Reply

  38. March 06, 2011 at 8:24 am, Footnote help said:

    If i used the footnote twice in my paper, do I insert a new footnote for each page if they’re on different pages?

    Reply

  39. March 21, 2011 at 5:57 am, Ghfksjhfksf said:

    tnx !!!

    Reply

  40. May 18, 2011 at 2:41 pm, Anon said:

    I had a problem with the “cross-reference” option when you click “insert” on the ribbon. But here is how to fix it! I had a series of references, for example:

    Cats are brown in Europe (1), but white in Australia (2). The brown cats are very cute (1). The white cats are very smart (2)

    _________
    (1) Source 1 originally
    (2) Source 2 originally

    I inserted the first (1) and (2) endnotes using the “insert endnote” function found on the “references” ribbon. I then inserted the second (1) that you see in “the brown cats are very cute” using the “cross-reference”. I did the same for the second (2) that you see in “the white cats are very smart”.

    If I go back to edit the document and add right in the beginning with a reference the list of endnotes changes. For example:

    Cats are mammals(1). Cats are brown in Europe (2), but white in Australia (3). The brown cats are very cute (1). The white cats are very smart (2)

    _________

    (1)
    (2) Source 1 originally

    (3) Source 2 originally

    You see that the “endnote” references have updated, but now the “cross-reference” links! To solve this problem, select all your text (click on the first word in your document and press Ctrl-A) and then update the fields (press F9). Its that simple

    Reply

  41. June 21, 2011 at 6:29 am, Mramba Dennis said:

    very helpful, thanks

    Reply

  42. September 21, 2011 at 11:46 am, LINDA said:

    I want my foot note number to always be superscript, but it is a normal size font and looks out of place. How can I make it superscript without having to go to another place, highlighting and changing it?

    Reply

  43. October 02, 2011 at 7:16 am, adzrizal said:

    Thanks a lot, it really help me.

    Reply

  44. November 27, 2011 at 5:38 am, james williams said:

    Thank you a lot. I will be referring students to your site to learn more about office 2007.

    Reply

  45. January 26, 2012 at 4:59 am, mohamad said:

    How to isert footnoteo line to the left at bottom page?

    Reply

  46. February 24, 2012 at 8:34 am, Richard said:

    I have a 100 page document and want to insert a footnote on certain pages (5.6,72,88) using a macro. I have tried to create a section on each page to isolate the pages I want to insert the footnote onto, however am not having luck. Is there a trick to this?

    Reply

  47. February 26, 2012 at 11:40 am, Mackenzie said:

    thanks a lot, it really helped me out

    Reply

  48. April 12, 2012 at 7:14 am, Warwick said:

    I have a technical document that I use the same footnote throughout but when I insert the footnote the second time it gives it a new number – how do i get to repeat footnote 5 (as it is refered to again) when I am already on footnote 12

    Reply

  49. May 13, 2012 at 4:50 pm, Rose said:

    yello, just to say a big thank you for relieving mr from the stress of getting on how to do footnoting to no avail.im really grateful.May God bless you a hundred fold.

    Reply

  50. May 19, 2012 at 5:27 pm, parasol kopen said:

    Better late than never I always say!

    Reply

  51. August 21, 2012 at 2:28 pm, Hazel Holliday said:

    Please could you help me alter footnotes so that they begin at 1 for each new section rather than continuous numbering throughout the document?

    Reply

  52. September 26, 2012 at 2:55 am, l said:

    thx a lot! i didnt c that lolz

    Reply

  53. December 02, 2012 at 8:48 pm, YKE said:

    Thank you for the tutorial! This was very helpful.
    YKE

    Reply

  54. February 03, 2013 at 5:01 am, mona said:

    you are such a hero! well done and thanks a million for your help

    Reply

  55. March 11, 2013 at 12:25 am, George said:

    First of all it takes longer to get to the appropriate help site than in WORD 97, which was one click away. Secondly in WORD 97 I could just click in the task bar at the top on the word INSERT and a dropdown menu appeared on which I could immediately click on footnote and start typing it. I could leave the footnote by simply moving the mouse back into the main text. Why on earth did Bill Gates decide to make it more involved in WORD 2007 ?
    There are many things now in WORD 2007 that are more involved to obtain and implement than WORD 97. In addition his WINDOWS 8 is a dog’s breakfast and I hate it as do many businesses here in Australia that refuse to buy a computer with WINDOWS 8 installed.
    Nevertheless, I thank Rob for providing the instructions to get a footnote into my documents.

    Reply

  56. July 14, 2013 at 9:12 am, negin said:

    thank you,I was wondering!!!

    Reply

  57. January 07, 2014 at 7:59 am, Boo said:

    Hi, Any one can help to solve the problem in MS word.
    ** i have word document with Footnotes and end notes link.
    Now i want remove all the link, without any changes.

    Reply

Leave a Reply