Outlook for Mac 2011: How to Import a PST (Outlook Data File)

Posted January 7, 2011 by Rob Rogers in Apple Mac, Microsoft Outlook

If you are switching from Outlook to Windows to Outlook for Mac, you will want to import an Outlook Data File (PST) containing contacts, email, appointments, etc.

1. Open Outlook 2011.

2. Go to the Menu, click File and select Import.

3. Select the Outlook Data File (.pst or .olm) radio button.

4. Click the right arrow in the lower-right corner.

5. Select the Outlook for Windows Data File (.pst) radio button.

6. Click the right arrow in the lower-right corner.

7. Browse to the location of the desired .pst file, select it and click the Import button.

8. When finished, click the Done button.

The contents of the .pst file will appear in a folder in the left pane of Outlook 2011. The folder name will be that of the imported .pst.

It is important to note that the .pst has been converted to an .olm file, which is an Outlook for Mac data file. At this time, Outlook will not export back to .pst, so it is best to not do away with your original Outlook for Windows data file, just incase you need to access it from a Windows machine sometime in the future.


About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
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  • http://pulse.yahoo.com/_WHFQKRUVMJSEFVO7L3UNR7OMCQ arti.fact

    Thats all well and good but the trouble begins trying to find where the pst file is hidden on a old Mac.

    • Jsmith_34685

      NOW WHAT!????
      I cannot open the darn file. I imported archive.pst, and I see it in the navigation panel, but nothing happens when I click on it!!!!
      Man, I hate MS products!!!!!!!!!!

  • Fleur

    but how to open the pst-file, so you have all your mails back (and the structure of maps I made in Windows)?

  • Simon

    Hi Jsmith,

    Don’t give up.
    Please run auto- update of office manually. Then try again.

  • wtf

    lol @ you stupid Mac users.

  • http://www.smarthire.co.za Jermaine

    Follow these instructions:
    1) update your office for mac
    2) run the import process as stated above
    3) your calendar will appear on the left folder bar
    4) open and accept calendar entries

  • warrenm

    I now have the file sitting in the navigation pane – what do I do now?