Outlook for Mac 2011: Display Separate Inboxes for Each Account

Posted May 25, 2011 by Rob Rogers in Apple Mac, Microsoft Outlook

By default, Outlook’s folder list groups together the inboxes and other similar folders from all mail accounts. If you want your inboxes kept separate, you can disable this feature.

1. Open Outlook.

2. Go to the Menu and click Preferences.

3. Under Personal Settings, select General.

4. Under Folder list, uncheck the Group similar folders, such as Inboxes, from different accounts checkbox.

5. Close the General window.

 

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  • Simon

    I did this but it still does not separate the email accounts, only by type (i.e. it groups Hotmail and Yahoo! together, and GMail separately, I assume as they are IMPA and POP).

    So with there three email accounts, I have one called “Gmail” and another called “On My Computer” which appears to be a mixture of Hotmail and Yahoo!.

  • Jane

    Me too, all my POP accounts go to the one inbox – on my computer, this is really frustrating as we set up the additional accounts so that certain mail is diverted and does not arrive in the main inbox – but it still does!! Can anyone help, I love my MacBook but it can be so frustrating at times.

  • Mars

    So if keeping your emails separated from each other is really important to you, you might want to try the Microsoft Database Utility. You create different identities here and your emails are definitely separated from each other. Everytime you want to move to your new email you use this utility to set each account as a default and just switch over to the new identity.

    Now the only word of warning is that you have to shut down any open Office applications you have while working with one identity before you can switch to another identity. But I find this really handy as not to mix myself up and make clear who i’m always emailing.

  • walter

    same problem here, I unchecked this option but all inboxes are grouped. Any fix for this?

  • mike

    1. Create two folders (assuming that you have two pop3 accounts) in the inbox.
    2. Create two rules. A. If massage comes from account A, then move the massage to fold A. B. If massage comes from account B, then move it to fold B.
    3. Apply the rules to the inbox. The accounts will be separated.

    That is it.

    • Dub

      > The post from Mike solved the problem – thank you!

      Tested and after creating separate folders and rules, incoming messages are properly routed from multiple pop3 accounts to the new folders.

      ********

      March 31, 2013 at 12:56 am, mike said:

      1. Create two folders (assuming that you have two pop3 accounts) in the inbox.
      2. Create two rules. A. If massage comes from account A, then move the massage to fold A. B. If massage comes from account B, then move it to fold B.
      3. Apply the rules to the inbox. The accounts will be separated.

      That is it.