iPad / iPhone : Setup Gmail as an Exchange Account / Full Calendar, Email, Contact Syncing and Push Support

This recipe will explain how to setup your iPad or iPhone to use Gmail as an Exchange Account and in turn allow you to sync your Google Calendar, Gmail Email and Contacts to Google over Exchange (Push email).  Google has been gracious enough to allow full Exchange and Push support for the iPad and iPhone.

Setting up your Gmail / Google Exchange account.

1. Go to Settings > Mail, Contacts Calendars > Add Account

2. Choose Microsoft Exchange


Fill in the form as such.

  • Email: your gmail address
  • Username: gmail user name
  • Password: gmail password
  • Description: anything you like (by default does your username)

Tap Next

3.  It will prompt to accept a Certificate, tap on Accept.  (if you do not get this prompt, just continue to Step 4)

4. Next, it will then ask you for the Server address.

We will enter:  m.google.com

Tap Next once we have this filled in.

5. Lastly we will be asked for what items we want to sync.  By default Calendar, Contacts, and Email should be ON.  Tap Save when your done.  The account should now be all setup.

To configure your Sync options, once your done; go back to Settings > Mail, Contacts, Calendars and then Tap on the Account we just made to change the Days to Sync options, etc.

However, if your like me and have multiple calendars; only your main default one will show.  We can allow syncing of multiple calendars via a Google Sync page.

6. On your iPad / iPhone, open Safari and go to m.google.com/sync

7. Click on your Device and then choose the Calendars you want to sync.  Click on Save and your other Calendars will start syncing.

NOTES:

  • -To get a grip on your Contacts in Gmail, go to your Gmail account and click on Contacts.  I would recommend using Groups and then adding common Contacts to the appropriate Group.  By default, Gmail will not add any of your contacts to this Contacts list; but will keep them in the Global Address List (GAL) so you can still search ALL of your Gmail Contacts
  • -Gmail by default will add anyone you send an email to to the “Other Contacts” list. Again, you have to move contacts to your “My Contacts” list to get them to show in the Address Book.
 

About Jimmy Selix

Jimmy Selix is an early adopter that loves to be one of the first on the block to have the latest and greatest in technology and gadgets. Another love of his is being able to share his knowledge to others seeking it. Feel free to drop any comments or questions that you may have.
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57 Responses to “iPad / iPhone : Setup Gmail as an Exchange Account / Full Calendar, Email, Contact Syncing and Push Support”

  1. July 24, 2010 at 8:58 am, Marco said:

    This does not work on my iPad. It says Invalid Exchange password (I retype the password, which is the correct one, but it still does not accept it). Thanks

    Reply

    • July 24, 2010 at 4:14 pm, jimmyselix said:

      are you using your gmail username and password? i’ve tried my 2 google accounts on my iPad 3G+Wifi without any problems.

      Reply

      • July 25, 2010 at 8:10 am, Marco said:

        Hi seamonkey420, thank you for the update, it works fine now and it is a great feature!

        Reply

      • March 15, 2011 at 9:42 am, Max said:

        thinks it’s working for me

        Reply

  2. July 24, 2010 at 12:47 pm, Harry Parry said:

    This does not work, as the exchange setting has more options than are reflected in this article . What a horrible website.

    Reply

    • July 24, 2010 at 4:11 pm, jimmyselix said:

      Hi Harry

      Sorry about the confusion, the guide has been fully revamped with exact step by step screenshots for the process. Again, sorry about the initial error.

      Reply

      • July 25, 2010 at 8:14 am, Marco said:

        Don’t worry seamonkey420 :-)
        What matters is that it works perfectly now! And I was not even aware that you could set up a Gmail account as an Exchange server, with all the benefits of this fact. Again, thanks. I will but this post in my favourites so that I can reference to it if needed.

        Reply

    • July 25, 2010 at 8:12 am, Marco said:

      Harry Parry, it is not nice to write “What a horrible website”…
      The author of this post just made a little mistake and he promptly corrected it and posted a revised post that works perfectly. It’s too little to say this is a horrible website :-) I’ve always found this blog very interesting and useful.
      My 2 cents.

      Reply

      • July 25, 2010 at 4:07 pm, jimmyselix said:

        thank you marco for visiting and your kind words. i am glad the updates resolved the missing details.

        Reply

  3. July 28, 2010 at 1:16 pm, Eric said:

    I’m on my iPhone4 (iOS v4.0.1) … after completing step 2 and tapping “Next” the status bar says “Verifying …” but never prompts me to accept a certificate as shown in Step 3.

    Is this happening to anyone else? Thanks.

    Reply

  4. July 31, 2010 at 3:33 am, Holas said:

    jejeje

    Reply

  5. August 26, 2010 at 5:15 am, Blfaubel said:

    keep getting error message that my “exchange acct. password is incorrect.

    Reply

    • August 28, 2010 at 12:38 am, jimmyselix said:

      are you using your Gmail password? or do you have a google apps hosted exchange account?

      Reply

  6. September 15, 2010 at 7:00 am, Ian said:

    What’s the story regarding the sync of specific fields in contacts?
    It seems, for example, with phone numbers only those titled Work, Home, Mobile sync. Also if I have a contact with 2 mobile numbers only the 1st is visible in the iPhone.

    Reply

    • September 22, 2010 at 12:56 am, jimmyselix said:

      i’ll check into this later tonight and post back :) i’ve noticed some weird field mappings myself vs on my nexus one.

      Reply

  7. October 30, 2010 at 10:54 pm, Ur2prosper said:

    This is not working for me… asking for the password and once I give it, it says it is incorrect. any guidence would be helpful.

    Reply

  8. November 12, 2010 at 3:55 pm, 123rosemount said:

    goog job mate. i had to get an iphone 4 working and after using the data you provided that bloke who called me was happy as a child after x-mas when he did receive all mail and calendar and contacts

    Reply

  9. November 23, 2010 at 7:20 pm, Sammy said:

    great clue thank youuu :-)

    Reply

  10. November 24, 2010 at 9:27 pm, Bill said:

    Does this work in desktop Outlook?

    Reply

  11. December 26, 2010 at 5:09 pm, Jack said:

    you are a savior. just bought an ipad for my wife for christmas and wasted 2 hours trying to get her gmail account to work. used your exchange configuration and worked immediately.

    Reply

  12. December 29, 2010 at 9:05 pm, Nat said:

    worked perfectly for me. Love the new ipad OS update as I can now have two exchange accounts (so I have my work Exchange account, and my Gmail account) and now I have all contacts and calendar entries on my ipad.

    Reply

  13. February 09, 2011 at 12:44 pm, Pennyalbertella said:

    My I-pad and I-phone were syncing perfectly to my googlemail account. Now it is asking for my exchange password on both devices and refuses to accept my googlemail password even though this is the one entered under exchange device. Help?!

    Reply

    • February 15, 2011 at 11:00 pm, jimmyselix said:

      are you able to get to your gmail on your pc or mac? it could be your account got locked possibly.

      Reply

  14. February 17, 2011 at 1:17 am, Kasdaq said:

    Seamonkey420, thank you for all your information. You have been extremely helpful. I do have one question. I would like to be able to manage my contacts both on Google contacts and the iphone. For example if I update a number on the iphone or delete a contact on the iphone, I would like for it to reflect on the google contacts as well. This is currently not happening. I am only good if I update or delete from the google contacts site. Is there a way to make this work both ways? Thank you

    Reply

    • February 17, 2011 at 1:35 am, jimmyselix said:

      hmm, i will load up my iPhone 3GS and test this. i know with android devices, the syncing occurs across all devices instantly if you have your contacts setup to sync.

      again, i’ll do some testing this week and post back some notes on what i see happening and if there is a way around that :) thanks for visiting!

      Reply

      • February 17, 2011 at 4:53 pm, Kasdaq said:

        Thank you so much. I am wondering if this is an issue just with this particular phone. Last night, I tested my ipad and things are working both ways on that. I am planning a hard reset today and see if it will help. I will keep you posted. Please let me know if you have any thoughts…

        Reply

  15. February 17, 2011 at 5:47 pm, Kasdaq said:

    I figured it out! Somehow the exchange configuration was not loaded correctly the first time. I did the hard reset and went thorugh the entire process again by setting up the account through General Setting>mail, contacts, calendar>exchange…
    This time things are sinking both ways :)

    Reply

  16. February 25, 2011 at 1:44 am, Bill_C said:

    I have use these instructions with no problem on my iPhone 3GS but on my wife’s iPhone 4 Verizon, i get ” Enter the password for the Exchange account “Exchange”" and when I do it comes back incorrect. Any help?

    Reply

  17. February 25, 2011 at 1:50 am, Mary_C said:

    Sorry for above post. Re-did and it works. Must have been cockpit error.
    Thanks for you blog.

    Reply

  18. March 11, 2011 at 4:16 am, Elysemalinowski said:

    Okay. I have been to multiple websites and have tried to sync my phone with google countless times. I have no clue what i am doing wrong. I have tried cdl…whatever. Microsoft exchange. No matter what i do it keeps asking for an exchange password, and no matter what i put in there it keeps coming back “incorrect.” Someone please help me……

    Reply

  19. March 23, 2011 at 1:31 am, Larryp said:

    I do not use Google Aps. but having same problem

    Reply

  20. May 28, 2011 at 1:48 am, Younes said:

    same here; password incorrect!!

    (and I am sure it is correct as I am using it in iphone and pc!)
    any help please?

    Reply

    • May 28, 2011 at 1:49 am, Younes said:

      the incorrect password is only for ipad2

      Reply

  21. June 22, 2011 at 12:56 pm, S93778440 said:

    I use IPad 2. I have follow your steps, but the password for exchange with my syn account is alway saying wrong. Can you help me fix it?
    Pat

    Reply

  22. June 22, 2011 at 12:56 pm, S93778440 said:

    I use IPad 2. I have follow your steps, but the password for exchange with my syn account is alway saying wrong. Can you help me fix it?
    Pat

    Reply

  23. November 06, 2011 at 10:12 pm, Cyndy W said:

    My iPhone has already been configured to receive my Gmail. All of a sudden I am getting a pop-up about an Exchange Account. Why has this come about now when I’ve had my iPhone 3GS 16G for a couple of years now? Also, will synching the iPhone to the Gmail account back up all my iPhone contacts? Respectfully, Cyndy W.

    Reply

  24. November 28, 2011 at 12:03 pm, chandra said:

    for those having trouble with password, if you have 2-step verification, you will have to turn that off on your computer and then you shouldn’t have the problem with the password notification. This is what I figured out. hope it helps.

    Reply

  25. January 04, 2012 at 3:15 pm, tunji said:

    hi, pls how can i set up exchange account on my andriod powered tablet(airpadx) thanks. pls send details to ttkareem@yahoo.com

    Reply

  26. March 20, 2012 at 8:23 am, Jo Turner said:

    Like many others – I’ve had Exchange set up & working perfectly on iPad and on iPhone. Just recently iPad complains that the password for Exchange is wrong. I have deleted account & tried again to no avail. I’m positive the password I enter is correct. My iPhone Exchange account is still working fine. Any ideas how to fix this?

    Reply

  27. May 02, 2012 at 1:58 pm, Charles said:

    I tried setting up gmail account but failed. I tried following creating the email under the exchange but also failed the reaso is that my password ws wrong despite using simple n straight forward nu
    Numbers. Why is that?

    Reply

  28. June 11, 2012 at 8:48 pm, anniebeagle said:

    Hello, I was able to setup my gmail account as an Exchange account on my iPhone 4S using these helpful directions, but the feature I was hoping to gain is still not there – the “invitees” button on the calendar when creating a new event/meeting. I had read somewhere that this feature would only show up if you were using the iCloud calendar or an Exchange calendar. Any idea how to get this to work? Thanks!

    Note to the most recent replies before mine: I have also had the invalid password error pop up several times recently, but it was with my Yahoo! email account on my iPhone. I have no idea why that has started happening as nothing in my Yahoo account has changed.

    Reply

  29. June 14, 2012 at 11:18 am, Inhee said:

    Hi I have all of my contacts loaded into my Gmail. But I only want to sync a part of these contacts to my iPhone. Yet I do not want to delete the rest of the contacts on my Gmail account. How would I be able to achieve this?

    Reply

    • June 20, 2012 at 10:21 am, Mario said:

      You should be able to import only part of your Gmail contacts to your iPhone by exporting these contacts to your PC and then importing the entries to your iPhone via a program such as CopyTrans Contacts.

      I used to do that with part of my Yahoo contacts.

      Reply

  30. June 14, 2012 at 4:07 pm, Jackie Ideson said:

    I’m trying to set up my google exchange account. I get to step 5 and tap Next and I get the Password Incorrect pop up. I put in the password I use and it still says it’s incorrect. By the way, I had to enter m.google.com because it didn’t appear.

    Reply

    • August 06, 2012 at 12:03 pm, dianne said:

      I am having the same problem as Jackie Ideson. I tried deleting the account and starting over and when I entered the information, it tells me the account already exists.

      I’ve used this IPad 2 since it came out and this is “all of a sudden” an issue, calling for a password for an Exchange account. I am a home user and thought it wasn’t required for a home user. Please help. Very frustrating and huge waste of time.
      Thanks.

      Reply

  31. July 06, 2012 at 4:18 pm, patricia said:

    how can i removed my gmail account,i just decided to used my exchange account?

    Reply

  32. July 06, 2012 at 4:24 pm, patricia said:

    i want my exchange account to be a primary account not the gmail account how can i change it?pls help thanks

    Reply

  33. September 05, 2012 at 1:08 pm, Gmailnovice said:

    With my Excahnge account and my gmail account I get duplicate entries on my calendar and duplicate emails. I have 2 of everything. Why the duplication? Appreciate any help.

    Reply

  34. September 24, 2012 at 4:30 pm, Anil Kumar said:

    Hi

    I’m on my Ipod touch (iOS 6 ) … after completing step 2 and tapping “Next” the status bar says “Verifying …” but never prompts me to Password Incorrect- Enter the password for the Exchange account “……..” I tell to explain for Microsoft exchange. I had already to my id and password well… an except the account password, please need help

    Thanks
    AnIL

    Reply

  35. November 17, 2012 at 10:32 pm, Philip Wong said:

    Fantastic help. I did this on my Ipad2 after a frustrating week and my email WORKED within 5 minutes, right up to date. Thank you so much – you’re a life saver.
    Cheers.

    Reply

  36. December 22, 2012 at 4:48 pm, Bastian Borup said:

    Also have the same problem, “pasword incorrect” on ipad 2. And a calender that want sync back to the labtop

    Reply

  37. February 13, 2013 at 7:11 am, Shelby said:

    I keep getting a “the connection to the server failed” response. I have set this up on my iPhone before with success, but it is not working on my iPad mini. Please help!

    Reply

  38. February 27, 2013 at 12:33 am, John Riddle said:

    I can get through all of the steps and when I try and open my email, I get the following pop up ” Cannot get Mail, The connection to the server failed” when I try and open my in box. I have added/deleted the account twice to make sure it is correct. I have tried with the SSL on & then off and with POP enabled and then IMAP enabled on my gmail settings. Any help would be appreciated.
    Thank you

    Reply

  39. June 28, 2013 at 1:18 pm, Chellie said:

    Thanks. I messed up my iphone calendar and now it’s fixed. In fact, it better. Now I can invite people to events

    Reply

  40. January 31, 2014 at 11:46 pm, Keionna said:

    it still said ” password incorrect”and when i go into my account it says “connection to the server failed”

    Reply

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