iPad / iPhone : Setup Gmail as an Exchange Account / Full Calendar, Email, Contact Syncing and Push Support

This recipe will explain how to setup your iPad or iPhone to use Gmail as an Exchange Account and in turn allow you to sync your Google Calendar, Gmail Email and Contacts to Google over Exchange (Push email).  Google has been gracious enough to allow full Exchange and Push support for the iPad and iPhone.

Setting up your Gmail / Google Exchange account.

1. Go to Settings > Mail, Contacts Calendars > Add Account

2. Choose Microsoft Exchange


Fill in the form as such.

  • Email: your gmail address
  • Username: gmail user name
  • Password: gmail password
  • Description: anything you like (by default does your username)

Tap Next

3.  It will prompt to accept a Certificate, tap on Accept.  (if you do not get this prompt, just continue to Step 4)

4. Next, it will then ask you for the Server address.

We will enter:  m.google.com

Tap Next once we have this filled in.

5. Lastly we will be asked for what items we want to sync.  By default Calendar, Contacts, and Email should be ON.  Tap Save when your done.  The account should now be all setup.

To configure your Sync options, once your done; go back to Settings > Mail, Contacts, Calendars and then Tap on the Account we just made to change the Days to Sync options, etc.

However, if your like me and have multiple calendars; only your main default one will show.  We can allow syncing of multiple calendars via a Google Sync page.

6. On your iPad / iPhone, open Safari and go to m.google.com/sync

7. Click on your Device and then choose the Calendars you want to sync.  Click on Save and your other Calendars will start syncing.

NOTES:

  • -To get a grip on your Contacts in Gmail, go to your Gmail account and click on Contacts.  I would recommend using Groups and then adding common Contacts to the appropriate Group.  By default, Gmail will not add any of your contacts to this Contacts list; but will keep them in the Global Address List (GAL) so you can still search ALL of your Gmail Contacts
  • -Gmail by default will add anyone you send an email to to the “Other Contacts” list. Again, you have to move contacts to your “My Contacts” list to get them to show in the Address Book.
 

About Jimmy Selix

Jimmy Selix is an early adopter that loves to be one of the first on the block to have the latest and greatest in technology and gadgets. Another love of his is being able to share his knowledge to others seeking it. Feel free to drop any comments or questions that you may have.
View more articles by Jimmy Selix

The Conversation

Follow the reactions below and share your own thoughts.

  • Marco

    This does not work on my iPad. It says Invalid Exchange password (I retype the password, which is the correct one, but it still does not accept it). Thanks

    • http://blogs.tech-recipes.com/jimmyselix jimmyselix

      are you using your gmail username and password? i’ve tried my 2 google accounts on my iPad 3G+Wifi without any problems.

      • Marco

        Hi seamonkey420, thank you for the update, it works fine now and it is a great feature!

      • Max

        thinks it’s working for me

  • Harry Parry

    This does not work, as the exchange setting has more options than are reflected in this article . What a horrible website.

    • http://blogs.tech-recipes.com/jimmyselix jimmyselix

      Hi Harry

      Sorry about the confusion, the guide has been fully revamped with exact step by step screenshots for the process. Again, sorry about the initial error.

      • Marco

        Don’t worry seamonkey420 :-)
        What matters is that it works perfectly now! And I was not even aware that you could set up a Gmail account as an Exchange server, with all the benefits of this fact. Again, thanks. I will but this post in my favourites so that I can reference to it if needed.

    • Marco

      Harry Parry, it is not nice to write “What a horrible website”…
      The author of this post just made a little mistake and he promptly corrected it and posted a revised post that works perfectly. It’s too little to say this is a horrible website :-) I’ve always found this blog very interesting and useful.
      My 2 cents.

      • http://blogs.tech-recipes.com/jimmyselix jimmyselix

        thank you marco for visiting and your kind words. i am glad the updates resolved the missing details.

  • Eric

    I’m on my iPhone4 (iOS v4.0.1) … after completing step 2 and tapping “Next” the status bar says “Verifying …” but never prompts me to accept a certificate as shown in Step 3.

    Is this happening to anyone else? Thanks.

    • Eric

      I figured it out after visiting Google’s site (http://www.google.com/support/mobile/bin/answer.py?hl=en&answer=138740).

      Step 3 may not happen. If you are not prompted about the certificate, you simply skip to Step 4.

      • http://blogs.tech-recipes.com/jimmyselix jimmyselix

        i will make a note and update for those of us not using SSL

        Thanks for the find :)

  • Holas

    jejeje

  • Blfaubel

    keep getting error message that my “exchange acct. password is incorrect.

    • http://blogs.tech-recipes.com/jimmyselix jimmyselix

      are you using your Gmail password? or do you have a google apps hosted exchange account?

  • Ian

    What’s the story regarding the sync of specific fields in contacts?
    It seems, for example, with phone numbers only those titled Work, Home, Mobile sync. Also if I have a contact with 2 mobile numbers only the 1st is visible in the iPhone.

    • http://blogs.tech-recipes.com/jimmyselix jimmyselix

      i’ll check into this later tonight and post back :) i’ve noticed some weird field mappings myself vs on my nexus one.

  • Ur2prosper

    This is not working for me… asking for the password and once I give it, it says it is incorrect. any guidence would be helpful.

  • 123rosemount

    goog job mate. i had to get an iphone 4 working and after using the data you provided that bloke who called me was happy as a child after x-mas when he did receive all mail and calendar and contacts

  • Sammy

    great clue thank youuu :-)

  • Bill

    Does this work in desktop Outlook?

  • Jack

    you are a savior. just bought an ipad for my wife for christmas and wasted 2 hours trying to get her gmail account to work. used your exchange configuration and worked immediately.

  • Nat

    worked perfectly for me. Love the new ipad OS update as I can now have two exchange accounts (so I have my work Exchange account, and my Gmail account) and now I have all contacts and calendar entries on my ipad.

  • Pennyalbertella

    My I-pad and I-phone were syncing perfectly to my googlemail account. Now it is asking for my exchange password on both devices and refuses to accept my googlemail password even though this is the one entered under exchange device. Help?!

    • http://blogs.tech-recipes.com/jimmyselix jimmyselix

      are you able to get to your gmail on your pc or mac? it could be your account got locked possibly.

  • Kasdaq

    Seamonkey420, thank you for all your information. You have been extremely helpful. I do have one question. I would like to be able to manage my contacts both on Google contacts and the iphone. For example if I update a number on the iphone or delete a contact on the iphone, I would like for it to reflect on the google contacts as well. This is currently not happening. I am only good if I update or delete from the google contacts site. Is there a way to make this work both ways? Thank you

    • http://blogs.tech-recipes.com/jimmyselix jimmyselix

      hmm, i will load up my iPhone 3GS and test this. i know with android devices, the syncing occurs across all devices instantly if you have your contacts setup to sync.

      again, i’ll do some testing this week and post back some notes on what i see happening and if there is a way around that :) thanks for visiting!

      • Kasdaq

        Thank you so much. I am wondering if this is an issue just with this particular phone. Last night, I tested my ipad and things are working both ways on that. I am planning a hard reset today and see if it will help. I will keep you posted. Please let me know if you have any thoughts…

  • Kasdaq

    I figured it out! Somehow the exchange configuration was not loaded correctly the first time. I did the hard reset and went thorugh the entire process again by setting up the account through General Setting>mail, contacts, calendar>exchange…
    This time things are sinking both ways :)

  • Bill_C

    I have use these instructions with no problem on my iPhone 3GS but on my wife’s iPhone 4 Verizon, i get ” Enter the password for the Exchange account “Exchange”” and when I do it comes back incorrect. Any help?

  • Mary_C

    Sorry for above post. Re-did and it works. Must have been cockpit error.
    Thanks for you blog.

  • Elysemalinowski

    Okay. I have been to multiple websites and have tried to sync my phone with google countless times. I have no clue what i am doing wrong. I have tried cdl…whatever. Microsoft exchange. No matter what i do it keeps asking for an exchange password, and no matter what i put in there it keeps coming back “incorrect.” Someone please help me……

  • Larryp

    I do not use Google Aps. but having same problem

  • Younes

    same here; password incorrect!!

    (and I am sure it is correct as I am using it in iphone and pc!)
    any help please?

    • Younes

      the incorrect password is only for ipad2

  • S93778440

    I use IPad 2. I have follow your steps, but the password for exchange with my syn account is alway saying wrong. Can you help me fix it?
    Pat

  • S93778440

    I use IPad 2. I have follow your steps, but the password for exchange with my syn account is alway saying wrong. Can you help me fix it?
    Pat

  • Cyndy W

    My iPhone has already been configured to receive my Gmail. All of a sudden I am getting a pop-up about an Exchange Account. Why has this come about now when I’ve had my iPhone 3GS 16G for a couple of years now? Also, will synching the iPhone to the Gmail account back up all my iPhone contacts? Respectfully, Cyndy W.

  • chandra

    for those having trouble with password, if you have 2-step verification, you will have to turn that off on your computer and then you shouldn’t have the problem with the password notification. This is what I figured out. hope it helps.

  • tunji

    hi, pls how can i set up exchange account on my andriod powered tablet(airpadx) thanks. pls send details to ttkareem@yahoo.com

  • Jo Turner

    Like many others – I’ve had Exchange set up & working perfectly on iPad and on iPhone. Just recently iPad complains that the password for Exchange is wrong. I have deleted account & tried again to no avail. I’m positive the password I enter is correct. My iPhone Exchange account is still working fine. Any ideas how to fix this?

  • Charles

    I tried setting up gmail account but failed. I tried following creating the email under the exchange but also failed the reaso is that my password ws wrong despite using simple n straight forward nu
    Numbers. Why is that?

  • anniebeagle

    Hello, I was able to setup my gmail account as an Exchange account on my iPhone 4S using these helpful directions, but the feature I was hoping to gain is still not there – the “invitees” button on the calendar when creating a new event/meeting. I had read somewhere that this feature would only show up if you were using the iCloud calendar or an Exchange calendar. Any idea how to get this to work? Thanks!

    Note to the most recent replies before mine: I have also had the invalid password error pop up several times recently, but it was with my Yahoo! email account on my iPhone. I have no idea why that has started happening as nothing in my Yahoo account has changed.

  • Inhee

    Hi I have all of my contacts loaded into my Gmail. But I only want to sync a part of these contacts to my iPhone. Yet I do not want to delete the rest of the contacts on my Gmail account. How would I be able to achieve this?

    • Mario

      You should be able to import only part of your Gmail contacts to your iPhone by exporting these contacts to your PC and then importing the entries to your iPhone via a program such as CopyTrans Contacts.

      I used to do that with part of my Yahoo contacts.

  • Jackie Ideson

    I’m trying to set up my google exchange account. I get to step 5 and tap Next and I get the Password Incorrect pop up. I put in the password I use and it still says it’s incorrect. By the way, I had to enter m.google.com because it didn’t appear.

    • dianne

      I am having the same problem as Jackie Ideson. I tried deleting the account and starting over and when I entered the information, it tells me the account already exists.

      I’ve used this IPad 2 since it came out and this is “all of a sudden” an issue, calling for a password for an Exchange account. I am a home user and thought it wasn’t required for a home user. Please help. Very frustrating and huge waste of time.
      Thanks.

  • patricia

    how can i removed my gmail account,i just decided to used my exchange account?

  • patricia

    i want my exchange account to be a primary account not the gmail account how can i change it?pls help thanks

  • Gmailnovice

    With my Excahnge account and my gmail account I get duplicate entries on my calendar and duplicate emails. I have 2 of everything. Why the duplication? Appreciate any help.

  • Anil Kumar

    Hi

    I’m on my Ipod touch (iOS 6 ) … after completing step 2 and tapping “Next” the status bar says “Verifying …” but never prompts me to Password Incorrect- Enter the password for the Exchange account “……..” I tell to explain for Microsoft exchange. I had already to my id and password well… an except the account password, please need help

    Thanks
    AnIL

  • Philip Wong

    Fantastic help. I did this on my Ipad2 after a frustrating week and my email WORKED within 5 minutes, right up to date. Thank you so much – you’re a life saver.
    Cheers.

  • Bastian Borup

    Also have the same problem, “pasword incorrect” on ipad 2. And a calender that want sync back to the labtop

  • Shelby

    I keep getting a “the connection to the server failed” response. I have set this up on my iPhone before with success, but it is not working on my iPad mini. Please help!

  • John Riddle

    I can get through all of the steps and when I try and open my email, I get the following pop up ” Cannot get Mail, The connection to the server failed” when I try and open my in box. I have added/deleted the account twice to make sure it is correct. I have tried with the SSL on & then off and with POP enabled and then IMAP enabled on my gmail settings. Any help would be appreciated.
    Thank you

  • Chellie

    Thanks. I messed up my iphone calendar and now it’s fixed. In fact, it better. Now I can invite people to events

  • Keionna

    it still said ” password incorrect”and when i go into my account it says “connection to the server failed”