Outlook: Delete Autocomplete Email Addresses

Even after you have corrected a wrong email address in your contacts, the old email will continue to bug you when outlook tries to autocomplete addresses for you.


Microsoft outlook stores any email address you type into the “To” field–wrong or right. For example, if I type in “mom@blag.com” instead of “mom@blah.com”, outlook will try to autocomplete the erroneous address into the email field. No matter where you try to correct this, the error email address will always be remembered.

Likewise, the bigger the cache of email addresses gets, the slower and more useless it becomes.

If you are lucky enough to trigger the autocompletion box, you can press the down arrow until the error email address is selected and then hit DELETE. Often, however, the autocompletion box will not be displayed. Microsoft has a work-around.

The easiest thing to do is to blitz the whole file. The file lives here where your-profile is unique to your installation: “C:\Documents and Settings\your-profile\Application Data\Microsoft\Outlook”

Delete or rename all *.nk2 files at this location.

If you need a detailed, walk-through you can find it here:
http://support.microsoft.com/?kbid=287623

 

About David Kirk

David Kirk is one of the original founders of tech-recipes and is currently serving as editor-in-chief. Not only has he been crafting tutorials for over ten years, but in his other life he also enjoys taking care of critically ill patients as an ICU physician.
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48 Responses to “Outlook: Delete Autocomplete Email Addresses”

  1. November 11, 2008 at 7:34 pm, Susy said:

    To expand upon FYIGal’s reply (which I think is the simplest solution for the problem presented):

    I was able to remove a wrong email address from the autocomplete list by putting my cursor in the “TO” box; type the first letter(s) of the wrong nickname/email; use the arrow keys to scroll till the wrong item is selected (arrow keys will keep the drop down window open), then just press the delete button. This will remove that particular nickname/email address from the autocomplete list.

    Reply

    • October 11, 2012 at 7:00 am, anil gola said:

      > thanks,
      its working and we can delete any wrong email id from outlook

      anil gola

      Reply

    • October 17, 2012 at 10:02 am, Andrewct said:

      Brilliant – Thank you I have now cleared a huge number of unwanted and confusing addresses from the drop down boxes.>

      Reply

    • December 19, 2012 at 4:17 pm, Ray said:

      Your advice worked great. I was able to remove several names with much effort.

      Reply

  2. November 13, 2008 at 10:22 pm, Jessi said:

    There is an easier way. When you start typing in the TO: box and the drop down list pops up with the possible email addresses, scroll down with your arrow keys, and once you are on the email address that is incorrect, hit your delete key. And voila! It deletes that email address.

    Reply

    • October 26, 2009 at 4:47 am, Anonymous said:

      didnt work for me

      Reply

    • February 02, 2011 at 3:06 pm, Tomchase said:

      It only works until you reboot your system. Once you reboot, everything you deleted with the “work-around” is back!

      Reply

    • December 07, 2012 at 9:49 am, Abhijeet Safai said:

      This trick helped me. Thanks a lot.

      Reply

  3. March 03, 2009 at 10:02 pm, Anonymous said:

    when I,use out look for craigs list, email rejected because of an old contact. I,had in my address book has long been delited yet blocks me from using outlook to ciontact sellers on craigs list. email of deleted was,rBush5@tampabayjr.com

    Reply

  4. September 25, 2009 at 2:27 pm, Anonymous said:

    Before I reinstalled Outlook 2007 I was able to delete a message by clicking on the X and continue reading the next message. Now, when I click on the X, the messages close taking me back to the message list. How do I correct this?

    Thanks

    Reply

  5. October 14, 2009 at 2:17 pm, Sarah said:

    In Outlook 2007- simply hit delete when the old address comes up. nice ‘n easy.

    Reply

  6. February 15, 2010 at 3:08 pm, wct said:

    I just discovered an easier way to delete a specific address in list without having to delete/rename the entire cache…

    1) Start to type the name in the “to” box, enough so that the faulty address comes up.
    2) RIGHT click on the drop down box that shows the auto fill names

    Reply

  7. March 16, 2010 at 7:01 pm, Anonymous said:

    This sounded too easy and it was…it didn’t work when I followed the walk-through description. No *.NK2 files were found.
    Any other ideas?
    Thanks!

    Reply

  8. March 30, 2010 at 3:52 pm, Anonymous said:

    You’re brilliant. Simplest way to rid a recipient that’s been autoadded to the “autocomplete” list. Thanks for the post.

    Reply

  9. May 17, 2010 at 5:58 pm, Meg said:

    thanks! very helpful :)

    Reply

  10. June 18, 2010 at 10:00 am, Sauerfilho said:

    I have swaped Outlook express for Microsoft Outlook. Some ware in this process my contact list got lost in sub files. I am wondering if anyone knows of a way to scan ones computer for all email addresses contained there in and produce one single list and transfer it into outlook?
    Thanks Werner

    Reply

  11. July 08, 2010 at 11:53 am, Newbie said:

    If the old email keeps popping up, just hit Ctrl + K and the computer will bring up suggested email addresses to finish the email. Choose the right email address and the computer will remember this as the new email address, not the old email.

    Reply

  12. July 16, 2010 at 4:39 pm, Bethenyjohnston said:

    Or you can just delete the mistake autocomplete entries by pushing the down or up arrow to select the wrong entry and pushing the delete button

    Reply

  13. July 29, 2010 at 8:35 am, Make Maxx said:

    Thank you very. It is much utile…

    Reply

  14. August 11, 2010 at 6:07 am, Kmack22 said:

    fabulous! that works! simply start typing and when the incorrect autocomplete address shows up, press delete on your keyboard. I found that I then had to close that email without saving, and then start a new email and start typing the address I wanted and voila! it appeared correctly. thanks!

    Reply

  15. August 13, 2010 at 4:00 pm, Colin Warwick said:

    Thansk! One typo “down error” should be “down arrow” (key)

    Reply

    • August 27, 2010 at 11:47 am, Anonymous said:

      Thanks, Colin. Typo corrected.

      Reply

      • August 27, 2010 at 1:05 pm, Colin Warwick said:

        You’re welcome! (BTW, it should be ‘erroneous email address’ (adjective) not ‘error email address’ (noun) :-) )

        Reply

        • August 27, 2010 at 1:13 pm, Anonymous said:

          google “error email address” About 110,000,000 results (0.49 seconds)
          google “erroneous email address” About 448,000 results (0.20 seconds)

          I agree “erroneous” is more correct, and I’ll edit the post… but we have to write so people using google can find us. ;)

          Don’t let my sorry excuses dissuade you from proofing more of our tutorials. I’ll be glad to edit posts all day. :)

          Reply

          • August 27, 2010 at 1:22 pm, Colin Warwick said:

            Agreed. It’s hard to strike a balance between SEO for bots and TAO (target audience optimization) for humans. I lean toward the humans. Let the 20,000 Googlers figure out how to make their bot speak human. :-)

          • August 27, 2010 at 1:29 pm, Colin Warwick said:

            Oh! BTW it’s not the number of search results that you should SEO for. It’s the monthly search volume. You can get that info from Google Keyword Tool if you have an AdWords account.

  16. August 27, 2010 at 6:15 am, Jonathan said:

    Thank you for this thead i deleting of email address on autocomplete is very easy with this kind of forum. Thanks a lot.

    Reply

  17. September 08, 2010 at 7:56 pm, Ed said:

    This is a great tip. I have wanted to get rid of these bad entries for a LONG time. it is too bad there is nothing in the Outlook help online about this. Thank you so much.

    Reply

  18. September 20, 2010 at 5:53 am, giri said:

    thank you,,

    Reply

  19. September 29, 2010 at 5:51 am, Arsal said:

    Thank you very much, It was giving a big trouble becuase there are same name for two different people. I just highlight the unwanted name and press delete, and it works

    Reply

  20. October 14, 2010 at 1:06 pm, kelseyW said:

    very, very helpful! thx!

    Reply

  21. November 11, 2010 at 7:08 pm, LStarrider said:

    If you need to save these files to Your Contacts just begin an email type the name and when it comes up in the “To:” box, right-click and on the Context Menu choose “Add to Oulook Contacts”.
    Then it is safe to delete the .NK2 file.

    Reply

  22. January 06, 2011 at 3:00 pm, Salcalvert said:

    THANKS SO MUCH!! that has been bugging me for so long, I have one person in my address book that I always accidently use the wrong email for because of this stupid auto completing, and its just casued a big problem because she didnt get an important mail. It took me seconds to delete the wrong address with your instuctions, I wish Id known & done it a long time ago. Thanks again for your helpful post!

    Reply

  23. February 05, 2011 at 7:09 am, Capilot23 said:

    THANK YOU, THANK YOU, THANK YOU!!!

    I have Office 2010 and have the same problem with Outlook in Office 2010. Your VERY SIMPLE “trick”, Quickly and Easily removes the unwanted addresses.

    I then discovered that Outlook has taken and added email addresses from everywhere/anywhere that I have ever gotten an email from, including businesses, and “unsubscribe” lists.

    I found that typing in just the first letter of EVERY letter in the alphabet PLUS all numbers from 0 – 9 pulled up lists of these that I have NEVER used or NEVER SENT to, but only have received from. I used the same “trick” of Down Arrow to Highlight the UNWANTED address and pressed DELETE on the keyboard. Presto, like magic they are gone.

    I usually WAIT till Microsoft has put out at least one or two Service Packs before I EVER buy ANY of their products. Last year, in 2010, I did not wait, and bought Office 2010. What a ROYAL Pain in the behind it is.

    For example, Word Does NOT come with a button to Print or to Save. You have to find where they are hidden and CREATE your own “ribbon”.

    I can’t imagine ANYONE who uses word that would at some point Not want to print or save a document. Microsoft really makes it difficult to find where these features are, and then have to INSTALL them in a “ribbon”.

    Because in 2010, Office 2010 was new, there are VERY few books on it. I did find one, but it is geared for people who have never used ANY Office products. It is great if you don’t even know how to create a document, set margins, etc, BUT it does NOT have the information for something as simple as Print or Save.

    When will Bill Gates and Microsoft wake up??? I think NEVER.

    To put out a word processor program and not think people would want a single button each for Print OR Save, is beyond me.

    Reply

  24. February 08, 2011 at 1:04 am, Nijee Taylor said:

    Here is a free NK2 Cache Rebuild tool, works really well.
    http://www.outlooktip.com/install-outlook-nk2-autocache/

    Reply

  25. April 27, 2011 at 7:54 pm, Pete said:

    So, how is this done if I use Outlook on a Mac? The delete options does not work.

    Reply

  26. May 19, 2011 at 10:03 am, Ct_fan said:

    I have outlook 2007. I dont see any *.nk2 files in my outlook subdirectory?? What am I doing wrong?
     

    Reply

  27. February 10, 2012 at 1:44 am, vinod james said:

    Thanks for your very important information. This save my Value able time

    Reply

  28. February 16, 2012 at 9:25 am, Sarah said:

    This “delete” feature works great…until I sign on the next day and all of my deleted names are back. Any ideas?

    Reply

  29. February 17, 2012 at 1:22 am, Marshal Hubs said:

    Hi Ct_fan,

    The utility should automatically detect the location of your *.nk2 folder, but if it doesn’t then you’ll find it at following location : %APPDATA%\Microsoft\Outlook. I hope this will solve your problem to locate *.nk2 files in outlook subdirectory. Once it done, kindly share your experience.

    Reply

  30. March 28, 2012 at 12:49 pm, cb said:

    What it does not say here is that you need to hold down “control” while you are scrolling through that list in your Message TO field…. with that done, now you can hit delete and it will be deleted from the auto correct cache.

    Reply

  31. February 06, 2013 at 5:58 am, Mike said:

    Unfortunately, this is not a foolproof system of deleting unwanted/out of date addresses. I have one that, although replaced by an updated address, continues to override the new address. But I cannot find the incorrect one in the address list to delete it (again)! It’s lurking somewhere on my computer, but I’ve no idea where.
    Any ideas, please?

    Reply

  32. April 25, 2013 at 10:46 am, Donna said:

    Having these old email addresses that are not useful and popping up over and over ………was driving me crazy.
    I can’t believe how EZ this is. ONE STEP EZ ………… and I don’t have to go into my contacts or set rules. Or go to File or Edit or Help or Tools. They can be deleted in the TO: line of an email permanently. Who would think?????? It would be so EZ!!!!! Thank you so much.

    Reply

  33. August 04, 2013 at 9:59 am, rick said:

    How do I delete unwanted email addresses in the Autocomplete Cache on Outlook 2013 on an iMAC?

    Reply

  34. August 08, 2013 at 3:17 pm, monde said:

    I want to know how cn I delete my email addres if I have forgot my password

    Reply

  35. November 14, 2013 at 9:09 pm, V K Mahajan said:

    Whenever First letter of Email address is filled in new email, The Emil Addresses Box open but Close before I can chose one.

    Reply

  36. December 08, 2013 at 7:09 pm, venn williams said:

    Thats great but I have microsoft outlook for Mac.
    how do I delete unwanted e maii addresses that auto complete

    Reply

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