iPhone and Android: Automatically Add a Task to a To-Do List Using Email

For work, business, or other personal activities, using a to-do list app can help you organize important tasks. Such apps help you manage your time and keep track of all your scheduled activities and meetings. The usual way of accomplishing a to-do list is to input a task manually and save it. What you may not know is that there is a way to add a task automatically to a to-do list using email. This is useful since most of us receive notifications regarding meetings or deadlines through email messages. The subject of an email message can be used as the task name. If you think this method of creating a to-do list could help you be more productive, then use the steps in this tutorial to get started.

How to Add a Task to a To-Do List Automatically Using Email

To start automating your daily task list, use the following steps:

1.Download Todoist from Android’s Playstore or Apple’s App Store. Todoist is a free task management app that helps you organize your daily tasks. Though premium features are also available for a fee, this tutorial only needs a basic account to work.Todoist download page
2.Download IF by IFTTT from Android’s Playstore or Apple’s App Store. IF is a free task automation app that connects popular Android and iOS applications to help you with your daily and regularly scheduled tasks.IF by IFTTT on playstore
3.On your iPhone or Android device, open IF by IFTTT.iphone - Home - IF by IFTTT
4.From the IF main screen, tap on the recipe icon on the upper-right part of the screen.iPhone IFTTT - Recipe Icon
5.From the recipe list, tap on the Add a New Recipe (Plus) icon on the upper-right part of the screen.iPhone IFTTT - Recipe Icon - Add Recipe
6.From the list of suggested services, tap on the Create Recipe button at the lower-most portion of the screen. iPhone IFTTT - Recipe Icon - Add Recipe - Create Recipe
7.Tap on the trigger button (white plus on a blue box icon) to add a triggering action. In this case, we will use a Gmail account as the triggering action.iPhone IFTTT - Create Recipe - Trigger
8.A list of triggers will be shown. You can scroll down and search for Gmail or use the search function. Tap on the Gmail icon to choose Gmail. You need to have a Google account to do this.iphone IF recipe trigger - GMAIL
9.The list of Gmail triggers will be displayed. Tap on a trigger. For this tutorial, we will choose the New email in inbox from trigger.iphone IF recipe trigger - GMAIL list of triggers
10.Indicate the email address of the sender that you wish to trigger. All new email messages from this chosen email address will trigger an action based on the next steps.iphone IF recipe trigger - GMAIL trigger - sender
11.Tap on the Next button on the upper-right hand portion of the screen to proceed.iphone IF recipe trigger - GMAIL trigger - sender - NEXT
12.Choose an action by tapping on the action button (white plus on a red box).iphone IF recipe action
13.From the list of actions, scroll down and search for Todoist, or use the search button. Tap on Todoist to proceed.iphone IF action - Todoist
14.From Todoist’s page, tap on Create task.iphone IF action - Todoist create task
15.Choose the specifics of the task. Which project you want the task to be added? What is the default task content, notes and due date?iphone IF action - Todoist task specificis
16.Tap on the Next button to proceed.iphone IF action - Todoist task specifics - next
17.The new recipe will be shown. Read and understand what the recipes does then tap on Finish.iphone IF action - Todoist task specifics - Finish
18.You are done. The newly created recipe will be displayed on the recipe list. iphone IF action - Todoist task display- Finish

Once an email message from the pre-identified email address (Step 10) arrives on your linked Gmail account, IF will automatically connect to Todoist and add the email message’s subject as the task’s name.

The procedure outlined above will let you add a task to a to-do list using email. If you have questions with any of the steps above, let us know in the comments section.


About Leomar Umpad

A supply chain operations manager by profession. A technology-lover and a writer by heart. I have the passion to teach and inform.
View more articles by Leomar Umpad

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