Word 2007/2010: How to Ignore Spelling and Grammar

Posted November 15, 2010 by Rob Rogers in Microsoft Word

By default, Word checks your document for common spelling and grammar mistakes. This can be a great help in writing letters and business documents, but if you use it to document programming scripts or mathematical formulas, it can be rather frustrating to have a page full of red lines all over your document due to Word seeing it as incorrect. You can ignore the Spelling and Grammar of your current document, all new documents written in a particular style, or all new documents that are created in Word.

To ignore the grammar and spelling in the current document or all new documents:

1. Open Word.

2. Click the File button (Office button in Word 2007) and select Options.

3. From the left pane, select Proofing.

4. In the right pane, scroll down to the Exceptions for section and use the corresponding dropdown to select either the current document or all new documents.

5. Check the Hide spelling errors in this document only and Hide grammar errors in this document only checkboxes.

6. Click the OK button to close the Options window.

If you need to have this functionality more than once, but don’t want all new documents to not be checked for grammar and spelling errors, you can create a Style that will ignore spelling and grammar. This way, you have the best of both worlds.

1. Open a new document.

2. Right-click the document, mouseover Styles and select the desired style you wish to use.

3. Right-click the document again, mouseover Styles and select Save Selection as a New Quick Style.

4. Input a name for the new style.

5. Click the Modify button.

6. When the Create New Style from Formatting window appears, click the Format button at the bottom of the window and select Language.

7. Check the Do not check spelling and grammar checkbox.

8. Click the OK button.

9. Click the OK button to close the Create New Style from Formatting window.

Now, anytime you need to create a document that you need to ignore grammar and spelling, select the newly created Style from your Quick Styles.

 

About Rob Rogers

Once a prolific author here on Tech-Recipes, Rob has moved on to greener pastures.
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  • Bruce

    In Word 2007, after clicking the ‘Office’ button in the upper left-hand corner of the window, you click on the **Word** Options button that’s located in the lower right hand corner of the menu pop-up, next to the ‘Exit Word’ button. I looked for about 15 minutes before seeing it and realizing that IT’S NOT ON THE MENU – IT’S A SEPERATE BUTTON!!!
    Clarifying this in help documentation would make my day so much less frustrating. I do not enjoy the challenge of using non-intuitive, non-specific ‘help’ documentation.

  • KSC

    It worked, thanks for the suggestion!

  • Pulaha

    Thank you..work this properly..

  • Dan McGarigle

    How can I tell Word 2002 to ignore the rule regarding placement of a question mark or exclamation point so that I can have a space occur before a question mark or exclamation point ?

  • Noah

    This doesn’t work unfortunately, not for a paragraph style.

    You can verify that easily by checking at the style specs: if you uncheck “Do not check…” and select a language, it appears in the style specs as it should. However, if you check “Do not check…” you see it simply disappears, but then the speller will check any paragraph in that style.

    It only works with character styles, if you take care to first uncheck the “Do not check…”, choose a language and click OK, then click Modify again, check the “Do not check…”, and it’s done. You can see that the specs mention the language (which is not relevant) and also the important “Do not check spelling or grammar”.

    Too bad it’s bugged for the paragraph style, that’s MS Word for you.