Word: Print Multiple Files At Once

In Word, it is easy to print several files at once without loading them first.


Word makes it easy to print several files at once. The user does not even need to open them first.

(This sends the files straight to the printer without allowing you to adjust your printer settings.)

1. Click the File Menu.
2. Select Open.
3. After the open window displays, select the files you wish to print.
4. Right click on one of the selected files to open the context menu.
5. Left click Print from the context menu.

This is perfect when your boss wants last month’s reports printed NOW!

 

About David Kirk

David Kirk is one of the original founders of tech-recipes and is currently serving as editor-in-chief. Not only has he been crafting tutorials for over ten years, but in his other life he also enjoys taking care of critically ill patients as an ICU physician.
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24 Responses to “Word: Print Multiple Files At Once”

  1. February 28, 2009 at 12:18 pm, johan said:

    This is no longer there in Vista with Office 2007 :(

    Reply

    • March 18, 2009 at 1:54 pm, tratra said:

      yes it is there…

      Reply

  2. March 31, 2009 at 3:14 pm, R. Wheeler said:

    Bullshit. This does not work using Vista/Office 2007 all I get is “a dialog box is open” message 50 times, then a “save as” xps file message 50 times and nothing prints. MS Help is standard crap and does not address. I have to do each file one at a time. Cannot select from explorer, as the same thing happens. If this is operator error, someone please enlighten me. If this is a function of vista and word, then Word sucks. Use Adobe.

    Reply

  3. September 09, 2009 at 9:51 am, anonymous said:

    No, I need to collate the docs which means having the printer properties box open. So this doesn’t help. BTW, the Master Documents won’t work with multiple tabled pages eiether.

    Reply

  4. January 26, 2010 at 12:09 am, Anonymous said:

    This works great in Word 2003. I use it to print 50 to 100 document without lifting a finger. This function does not work well in 2007 for .doc file, it totaly ignores those files. Can anyone help me with this.

    Reply

  5. January 30, 2010 at 8:22 pm, Anonymous said:

    the is no “OPEN” under file when you click on file! This is NO help! Wrong information!!

    Reply

    • March 04, 2010 at 10:38 pm, Anonymous said:

      people people people! tssk tssk! relax! take a deep breath and follow these steps:

      for Word 2007 :

      1) before starting, go to Start Menu, Settings, Printers and right-click on the desired printer and choose as default printer
      2) open Word program (no need to open a doc file, a blank file is fine)
      3) click on the Office Button (top left circle with Office logo)
      4) click on Open (a little window will pop up)
      5) go to the folder or wherever the Word files are and select them all
      6) at the bottom left corner of the Open window, click on Tools button
      7) click on Print

      and voilĂ ! all the selected files will print without having Word opening them all!

      you are welcome!

      Reply

      • June 11, 2010 at 12:50 am, Diana said:

        Hi Johnmackall, Your explanation was great and I have been using this method for some time however I find that when I use it all my documents print in random order. I would really like them to print them in filename order (the way they appear sorted in my directory). Any thoughts on how I might be able to acheive this? Thanks, Diana.

        Reply

        • April 06, 2011 at 5:13 pm, Shanan said:

          I’m having the same issue as Diana. Has anyone got a solution?

          Reply

        • December 05, 2012 at 9:58 pm, Stacy said:

          I am having the same issue. I have 40 docs that need to be printed in the order in which they appear in the directory; however, when I hiighlight all, right click and PRINT…while it does print them all, they come out in random order. What USED to work was starting from the bottom/last file and control/click and then do that all the way up…then they would print in their numerical order. But, now in Word 2010, that doesn’t work anymore. Tried the Batch Print add in to Word, but that only works on occasion. Anyone?

          Reply

      • October 13, 2012 at 11:17 am, jr said:

        see comment : people people people! tssk tssk! relax! take a deep breath and follow these steps:

        Mr Anonymous :: you tell me where to find this “tool button” ?????

        “6) at the bottom left corner of the Open window, click on Tools button”

        Not in my Word 2007 anyway!!!!!!

        Reply

        • December 28, 2012 at 5:04 pm, cnoori said:

          :( it doesnt work.. i can only see the map network drive option… am using word 2007 on xp… plz helpppppp

          Reply

  6. March 03, 2011 at 12:00 am, Kari said:

    I just found that i can drag files from a folder on my computer to the window with the print jobs for the printer in my office, and they print. Nice!

    Reply

  7. May 24, 2011 at 8:11 am, Amjad_6116 said:

    I have a problem when I’m trying to print through right-click then print….the folder open and the print window opens…whenever I press on print…nothing happens……any solutions

    Reply

  8. May 24, 2011 at 8:13 am, Amjad_6116 said:

    and that only happenes for word………every other files…excel or pdf…..prints fine using the same method

    Reply

  9. September 22, 2011 at 9:10 am, Fed Up with MS OFFICE said:

    Fed up and found a way to do this:

    * open the printer dialog box
    * open folder with documents
    * select the documents, and drag to the printer dialog box

    Yes, word will open every one, but you can walk away and do work while they print.

    Thank You MS for making this SOOOOOO easy to do…hell with the right click method we use to do…it’s much more efficient to open the printer window today. /sarcasm

    Reply

  10. February 16, 2012 at 1:13 pm, Lisa Arsenault said:

    I have discovered that it also matters what operating system you are using. I can do the multi-print on my computer (2007 and windows xp), but my coworker using 2007 and Windows 7 cannot.
    You can right click in the ‘explorer’ folder and print, but it will open word each time, which is annoying, and may cause the open window error… The new stuff which is supposed to make things easier only makes it harder for those of us formerly “in the know”….

    Reply

  11. February 20, 2012 at 8:30 am, DMurowany said:

    When I follow the latest directions and go to “tools” I have no print option only “map network drive”

    Reply

  12. March 02, 2012 at 5:20 am, Richard said:

    Cracked it, so long as you also have MS Word 2007 installed.

    Close down 2010 and then open Word 2007. Then as you normally would in explorer highlight the multiple files you want and print them.

    What a blessed relief. MS should be shot for creating the problem and not posting a work around. Unbelivably arrogant attitudes these corpoations have to customers. Sulrly printing multiple files in an office environment would be classed as basic functionality. Rant over. Job done, it works :)

    Reply

  13. March 25, 2013 at 6:31 pm, Taelor said:

    so cool, thank you!!!

    Reply

  14. April 09, 2013 at 7:33 am, Reis said:

    It seems there is a limit in Word 2013 – only 15 Documents will be printed at once – after that the “Print” option will not be displayed in the printing dialog – would be nice to have a more seriouse option then the one provided. I often have to print 20 or 30 documents at a row and just selecting and then printing them all at once saves a lot of time

    Reply

  15. April 11, 2013 at 2:08 am, md iqbal gani said:

    r u tried xps file to print ?
    i could not see print option with right click

    Reply

  16. September 16, 2013 at 1:38 pm, Mike Holtman said:

    Using Microsoft Office 2010 Small Business Edition.
    If I select more than 10 files to print, the print option isn’t available.
    Any suggetions, as we sometimes have 500 files to print at once.
    Mike

    Reply

  17. January 03, 2014 at 12:34 am, Hansa Rajput said:

    Thank you so much…it works well in MS Office 2010

    Reply

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