Outlook: Use Colors to Sort Email

Posted November 19, 2003 by AlexTheBeast in Microsoft Outlook

Using Outlook, it is easy to use colors to quickly sort your important email.

With newer versions of Outlook, you can organize by changing the font and color of unread messages to assist with sorting as well.

We all get tons of email a day. Sorting the important from the trash can sometimes be difficult on quick glance. How many times have you missed an important meeting because you missed the email from the boss? Well, you never have to do that again. Using colors to identify certain emails helps you to sort your emails more efficently.

1. Select an email from the person you want to highlight
2. Click Tools menu and then select organize
3. Select using colors
4. Select the color you wish to use
5. Click Apply Color

Now, all of your emails from that person will be highlighted in the color that you picked. You’ll never miss an email from your boss again.

The Conversation

Follow the reactions below and share your own thoughts.

  • Amanda

    Why is it when I set the color for a particular person I have 2 people suddenly changed to the new color? The person I selected and another random person are associated with the new color.

  • Mahesh

    I want to increase the colors more than 16 please help.

  • Kyle

    I am on MS Outlook 2010 and the Tools option is longer available. Now it is View, View Settings, Conditional formatting, then change the font and color. However, I have only been able to do this to one person. If I try to add another person and another color, the first one goes away. Any suggestions?