Word: Combine Two Tables

In Microsoft Word, combining two tables (or appending one to another) can be tricky. Here is how to make the combination of tables as easy as possible.


Combining tables in Word is supposed to be easy. You should be able to put one table against another and the two combine. However, frequently this does not work and you get something that looks like this:

word_table

To combine these tables, double-click the little cross-in-a-box for the table. This will open up the properties for that table. Click the Table tab and change Text Wrapping to None. Then click OK and repeat this for the other table.

word_table_properties

After the text wrapping is changed on both tables, they will combine if they are close to each other. Use the mouse to adjust the lines to make the sections of the table appear the same. One table should now be appending to another and the tables are indeed combined into one…

word_table2

(If you still have problems combining the two, hit CTRL-SHIFT-8 to display mark-up. Delete any paragraph symbols that may be interferring with the combination of the table. Repeat the CTRL-SHIFT-8 to hide the mark up again once done.)

The Conversation

Follow the reactions below and share your own thoughts.

  • F. Ehrhardt

    Thanks for the suggestions, but they DO NOT WORK in Word 07.

    • Behrooz

      > put cursor between to tables then press delete button on keyboard
      the cursor should be right after first table

  • jeff

    you press control delete.

    • Steve

      > Jeff has the easy way: position your cursor between the tables and press Ctrl and Del at the same time.

  • dula

    this is useful stuff guys.. thank you

  • Jin

    yes they do work, i tried those in word 2007 and worked fine, this word version is so weird, sometimes you can even merge table just by deleting the space between them

    • Nn_walters

      No. It doesn’t. In Word 2007 the text wrapping setting is already set to ‘None’. This does not work. The only way to do this is to copy the table (make sure to only select the table) that you want to join to your existing table. Place the cursor to the right of the last row of the last column (bottom right corner of the table) of the cell you want to join it to. Then paste. You will have to do some minor adjusting but this is the only I’ve found that works.

      • Nn_walters

        No. It doesn’t. In Word 2007 the text wrapping setting is already set to ‘None’. This does not work. The only way to do this is to copy the table (make sure to only select the table) that you want to join to your existing table. Place the cursor to the right of the last row of the last column (bottom right corner of the table) of the TABLE you want to join it to (your existing table). Then paste. You will have to do some minor adjusting but this is the only I’ve found that works.

  • aman

    thanks

  • sarita

    Thank you!! It helped a lot :-)

  • Anonymous

    Great! This is the first thing that has worked, and I use Word 2007.
    Two enhancements:
    1. Frequently when these tables need combining, the previous author has manually inserted a new Table Header Row at the top of every page. You will need to manually highlight that row and then delete it, then click on “Repeat Header Rows”.
    2. Almost always, even after you have eliminated the manual Page Breaks, still a Return symbol will persist between the tables you are trying to combine. You can’t eliminate that by hitting the Backspace key, you have hit the Delete key.

  • Anonymous

    THANK YOU FOR YOUR HELP

  • Anonymous

    Very nice

  • Mohitaithani5683 2008

    thank you
    it helped!

  • Michael Daly

    I couldn’t get this method to work with my Word 2003. I couldn’t successfully delete a paragraph mark. But when I copied and pasted the rows of each table into a new, blank document, I was able to get the two tables to become one table in the new document. Then I copied the new combined table and pasted it in place of the messed-up table in the original document.

    • Barbara

      This worked for me – thanks!

  • Len_cop

    If erasing the paragraph marks do not work (like mine) then create a new row above the first row of the paragraph mark (or space between the two tables). Select the entire first row of table 2 (which is blank) and the space (or paragraph mark) then delete them both.

    Super frustrated with new hot asses software that doesn’t do the basics….

  • Cbzee2

    Thank you, it worked for me.

  • Wers64

    I just tried deleting the space between two equal-column tables. Did not work. Afterwards, i selected the first table, used “Change to text” option with tab delimiters. Did the same with the second table. Then i noticed that the paragraph spacing between table one and two was different. fixed it an the selected all text (contents from table one and two) and “Inserted” a Table, with option “Table”. Finally i got what i needed ! Terrible for Word 2007 ! Word 2003 was so easy!

  • Esprit64

    I had one table that became corrupted mid-table.  Every time that I tried to remove the corrupted information, the table would not allow me to save it, the document closed, re-opened, and I was back to square #1. 

    The first thing I did was to make a page break above and below the corrupted table part.  I was then able to remove the corrupted information to another blank document to deal with its separate issues in that document.  After I cleaned up that info in the separate document, I returned it clean to my original table.

    Back to the original table, it now would not combine.  I once again split it by page break into two separate tables.  For each table part, I chose the table part, I went to Table Auto Format and chose “Table Theme.”  I was then able to combine the two tables.  After the tables were combined, sorted, I went back to BORDERS/SHADING, and restored my original settings.

  • Tim

    it works, thank you very much

  • Cel

    I deleted the gap between the two tables, and they merged. I used Word 2007.

  • SD

    JUST figured this out for Windows for Mac 2011: Just select the tables you want merged and right click and select “Mail Merge” from the drop down menu. (Right clicking on a mac is ‘control’ + click. The shortcut is command + V when the tables are selected. You’re welcome.

  • SD

    Scratch that…it merged them by replacing cells not stacking the tables. grr

  • ID

    Thanks a lot, got tired of cursing at word developers… )-D

  • Petre

    Great!!! thank you very much, it works!!!

  • anamca

    Nothing suggested here, or several other forums, worked for me.

    I sorted my split table by copying first one half, then the other into Excel, with no row between, as I wanted them, then selecting the lot, copying and pasting back into Word, which then needed only minor adjustment of column widths, but at least there was only one lot!

  • JP

    Very irritating! You used to simply put the two tables together then double-click between the two tables that you would put as close to each other as possible and voila, they attached!

    Now, it is utterly impossible–at least with the complex table I created and am trying to use again with variations to it. Extraordinarily annoying as well as taking HOURS to redo!

    Thanks for the pathetic upgrade!

  • JeB

    This was just the answer I needed. The form had been created by someone else but I needed to adapt it and was experience difficulty until I followed these instructions to merge the tables.
    Many thanks.

  • CBF

    Worked like a charm in Word 2010!

  • John

    Left-click the [+] icon (is this called the anchor?) at the upper left-hand corner of the lower table to select it.
    Place the cursor in the selected table and holding down the left mouse button, drag the selected table towards the top table – Do not drag the table using the anchor and do not drag the lower table into the upper table. As you get close to the bottom of the upper table, a small vertical broken line will appear underneath the upper table; the position of this line will not change if the cursor is moved around the space below the upper table.
    When this line appears, release the mouse button and the two tables will merge.

    Caution: Do not drag the lower table into the top table as this will not work.

    • will

      > This is amazing. I tried all the other methods above and they did not work in Word 2007, although they may have set the stage for this method to work. The two tables appeared to have exactly the same formatting, but they just wouldn’t merge. I didn’t see the part about the vertical broken line, but I released the cursor just as it touched the bottom line of the first table, and the two tables merged like magic. Thanks so much for this tip.

      • Gary

        John’s way worked for me also (after a lot of wated time trying everything else). Thanks.

  • rose

    Thanks, just the help I needed, it worked for me! Cheers!

  • Kirk

    Am using Word 2007. Was having trouble combining/merging a couple of tables in a Word document.
    Tried many of the suggestions above (delete hard returns, set table wrapping to none, copied over to new document, insert new rows first, etc.).

    The one that worked was John’s suggestion about dragging tables together!

    However, before I found that, I discovered something else that worked in my particular case.
    I changed both tables’ styles to plain. After that, they merged without incident (delete hard returns between tables).

  • Annie

    None of the above worked for my Word 2011 14.2.2

    What did work was to select each table and convert it to text and then sort (my original aim) and then convert the total doc back into table. Perfect!

  • 2010user

    thankyou very very much! i looked into the convert to text and back again option but had no success. mickey, you’ve saved my sanity. my document, a compendium of plant breeds in 3 colums and which somehow became several tables that needed to be reunited, is so far 213 pages long. i was very worried, and your method is the best thing to happen to me lately.

    best wishes from oz

  • Jennie C.

    These suggestions did NOT work for me until I turned “Track Changes” OFF.

    Hope this helps someone.

    • David Kirk

      A fellow tutorialist! Thanks for the input, Jennie C.

  • Mike May

    If they don’t auto-merge, do this:

    1. Select your top table
    2. Add a new blank row to it at the bottom.
    3. Select and copy your bottom table.
    4. Click in the leftmost cell of that row you created in step 2.
    5. Paste the table.
    6. Verify it’s ok and then delete the duplicate copy (the separate one) of the bottom table.

  • http://[email protected] Priyanka Patel

    Thank u soooooo much

  • Krista C

    Thank you! It worked.

  • Leyna Ferris

    The above alone did not work for me in Word 2007. If your tables still haven’t joined into one after following the directions above, you may try this:

    1. Click the “Office” button in the top left-hand corner of Word
    2. Select the button in the lower right-hand corner of the menu that reads “Word Options”
    3. Choose the “Advanced” option.
    4. Scroll down to the bottom until you see, “Compatibility options for:” It will probably show your current document name. You may leave it or change to “All New Documents.”
    5. Click the “+” sign next to “Layout Options”
    6. Click the radio dial next to, “Allow table rows to lay out apart.”
    7. Click “OK”

    No guarantees, but it worked for me.

  • Nate

    Directions varied a bit in Office 2010 but this was super helpful. Thank you!

  • Lisa

    Thanks for the tip. Had searched for a resolution to the merging 2 tables issue intermittently for a while now and finally came across your solution. So simple! Many thanks! (Note: solution worked for MS Word for Mac 2011.)

  • usr

    thank you, very use ful information

  • Ju

    You are a life saver! I never comment! But this worked.