Shortcut to change case of text within Word

Keystroke command to quick change the case of words with a Word document.


Very few things are as painful as trying to convert a large text of all-caps text to normal. Heck, it’s almost quicker to retype it. Word versions 1997 and later have a shortcut to make this much quicker.

SHIFT-F3 – changes selected text between title case, upper case, and lower case.

For example:

WILL YOU PLEASE FAX THIS TO BOB

(Shift-F3)

will you please fax this to bob

(Shift-F3)

Will You Please Fax This To Bob

Now, you can appropriately quote that dOOd in the newsgroups that loves to shout IN ALL CAPS.

This works with all versions of Microsoft Word including the Mac versions.

The Conversation

Follow the reactions below and share your own thoughts.

70 Responses to “Shortcut to change case of text within Word”

  1. October 30, 2008 at 9:55 am, Shaun said:

    This is an excellent tip. I’ve been searching the web for 20 minutes for a solution as I had a whole paragraph of capitalised text to change. Thanks very much!

    Reply

  2. November 25, 2008 at 11:24 am, Batman said:

    Class…. saved me about 3 hours and my boss thinks I am great! lol

    Reply

  3. November 28, 2008 at 1:59 am, James said:

    wow perfect! hahahah. been looking for this for a long time.

    Reply

  4. March 17, 2009 at 8:36 am, Damsel in this-dress said:

    Thank You!
    This saves me the hassle of trying to figure out the combo and wiping my entire document again.
    10 000 000 brownie points!

    Reply

  5. April 29, 2009 at 1:42 pm, Wingnut said:

    Great tip!!

    Reply

  6. June 19, 2009 at 3:22 am, L.Prasad said:

    very good sugg. if possible n number of short cut key pl send mail

    Reply

  7. July 29, 2009 at 12:20 am, Anonymous said:

    You are a rockstar. Suuuuuuuuuuuuuuuuuuuuuuuuuuuper helpful.

    Reply

  8. August 01, 2009 at 7:19 am, uniso said:

    Very useful.
    Thanx.

    Reply

  9. August 25, 2009 at 6:35 am, sandeep said:

    really its very useful information for us

    Reply

  10. September 14, 2009 at 11:33 am, Anonymous said:

    WRONG WRONG WRONG! All this (Shift F#) does is make the CAPITALIZATION a different SIZE FONT!! It does NOT change the case in any way shape or form!

    Reply

    • September 15, 2009 at 4:48 am, Anonymous said:

      cturtleal doesn’t know what he is talking about

      Reply

      • September 28, 2009 at 10:19 pm, Anonymous said:

        sorry, but that would be the NON-knowledgebase dumber then dumb dumbass that knows NOTTA f’n thing!

        Reply

        • March 04, 2011 at 4:02 am, Robin Chang said:

          Personal insults about intelligence aside, I have actually tested Shift-F3 in MS Word 2003, and it has actually switched text between different forms of capitalisation as suggested by the OP.

          Are you sure you pressed the correct key combination, cturtle?

          Reply

  11. September 26, 2009 at 12:45 pm, Anonymous said:

    thanks

    Reply

  12. January 29, 2010 at 10:37 am, Anonymous said:

    Very Good Knowledge, i know the option but not the shortcut

    Reply

  13. March 03, 2010 at 8:25 am, Name said:

    Thanks.

    Reply

  14. May 22, 2010 at 9:55 am, steve said:

    Shazam! I have big fingers that hit caps lock all the time Great!

    Reply

  15. June 11, 2010 at 6:42 pm, Kumarjoy75 said:

    This is ultimate, truly amazing :)

    Reply

  16. June 19, 2010 at 5:17 pm, Furi said:

    GRRRRRRRRRRRRRRRRRRRRRRRRRREAT!

    Reply

  17. July 18, 2010 at 6:02 am, Jan said:

    help! shift-f3 does not work with my laptop OSX Version 10.4.11.

    Suggestions please

    Reply

    • August 23, 2010 at 6:57 am, Torontoron said:

      be sure to highlight the text you want to change.

      Reply

    • January 18, 2011 at 10:55 pm, Rambhat said:

      On mac you may have to Press additionally “fn” button
      (because you enabled FN button on system pref !

      Reply

      • April 01, 2011 at 4:55 am, Reuel said:

        This is great piece of missing info. Many thanks.

        Reply

  18. August 07, 2010 at 7:29 am, esakkiappan.s said:

    i got answer from you . Thanks

    Reply

  19. September 27, 2010 at 10:26 pm, Lori said:

    Thank you, thank you, thank you! Ever since swtiching from an older version of Office to the 2010 version, there are certain pull-down menu features that I can’t find and this was one of them. The Shift-F3 worked perfectly and saved me time!!

    Reply

    • October 19, 2010 at 5:20 am, Norm Penick said:

      On HP laptops it’s fn+shift+F3. I nearly went nuts before I figured out the fn key part. Thanks for the tip!

      Reply

  20. October 22, 2010 at 6:10 pm, Itsinthebank57 said:

    I would like the same ? answered someone else put. It does not work with Works word processor. Do you know how to do so in that program?

    Reply

  21. November 01, 2010 at 4:20 pm, Syd Salmon said:

    Works for me. Thanks!

    Reply

  22. November 01, 2010 at 10:54 pm, Mo8mml said:

    Thanks heaps for the hotkey info!

    Reply

  23. November 16, 2010 at 3:18 pm, Aa said:

    ahhhh, u saved a ton. have been looking for this since long time. thanks a lot!!!!!!!!!!!!!!!!!!

    Reply

  24. November 30, 2010 at 2:50 am, Folasoboyejo said:

    Excellent Thanks a million for Shift – F3

    Further inquiry:While everything is in lower case, is there a way or keystrokes to retain or recreate in Caps first letters after fullstops

    Reply

  25. November 30, 2010 at 12:11 pm, Krishna Kumar said:

    Excellent share. Though this is a small fact, but still lot of ppl dunno. Thanks.

    Reply

  26. December 15, 2010 at 10:42 am, Shwethavb said:

    Thank U…

    Reply

  27. December 15, 2010 at 5:15 pm, happybunny said:

    SHIFT – F3
    shift f -3

    suuuuuuuupppeerrrr > saved me nearly throwing myu laptop through the window through frustration!! im a happy bunny

    Reply

  28. January 13, 2011 at 4:30 am, Nikunj rai said:

    is there any universal command to change the case in any document.

    Reply

  29. January 13, 2011 at 4:33 pm, Syd Salmon said:

    @Nikunj rai If you’re on Mac, you can use the services menu or keyboard shortcuts via services.

    Reply

  30. February 18, 2011 at 7:22 am, Bala said:

    Fantastic. Works fine (Shift+F3). Thanks.

    Reply

  31. March 01, 2011 at 9:33 am, Adhavan said:

    control+shift+u=upper case.
    control+u=lower case.

    this is winxp too

    Reply

  32. March 04, 2011 at 4:04 am, Robin Chang said:

    A real lifesaver. Thanks for sharing, mate :)

    Reply

  33. March 31, 2011 at 8:58 am, Priya said:

    great….
    time saving

    Reply

  34. April 07, 2011 at 12:04 pm, dANNY TOY said:

    hOW ABOUT IN OUTLOOK 2010? THIS DEOSN’T SEEM TO WORK.

    Reply

  35. April 14, 2011 at 8:23 pm, 2010user said:

    works great in outlook 2010

    Reply

  36. April 16, 2011 at 11:56 am, Ankit_singhvi88 said:

    Hi thanks so much for this for sure many people like me will benefit from this. GOD BLESS YOU

    Reply

  37. May 03, 2011 at 3:04 pm, Samuel Kanyiri said:

    It WORKS men thanks…

    Reply

  38. May 26, 2011 at 9:42 pm, david said:

    i have   microsoft works word processor and shift f3 dont work, help pls

    Reply

  39. June 29, 2011 at 3:27 am, Sires9094 said:

    My question was how to change ALL CAPS to Title Case but what I got was ALL CAPS to lower case.

    Reply

    • June 29, 2011 at 4:42 pm, Syd Salmon said:

      Are you on OS X or Windows?

      Reply

  40. July 15, 2011 at 10:29 am, Mohilrocking said:

    thanx for this awesome tip 

    Reply

  41. July 29, 2011 at 6:21 pm, Jkjhjhjhkj said:

    Wow…….. !! that’s very useful………… Thanks a lot :)

    Reply

  42. September 07, 2011 at 8:59 am, apaj said:

    To resolve the switching to different forms of uppercase only, I unchecked the check box “Small caps” in the font window.

    Reply

  43. November 13, 2011 at 1:28 am, para said:

    Awesome time saving tip. Thank you.

    Reply

  44. November 28, 2011 at 1:43 am, Ashley said:

    Thank you soooooo much, great buddy! It is a great tip with such an excellent easy-to-understand explanation!

    Reply

  45. January 14, 2012 at 11:59 am, Marsha said:

    Wonderful, but does this put codes into the document? Will these changes be lost if the file is saved as plain text? I saved as plain text while converting to XML and all my case changes were lost. Help! And thanks.

    Reply

  46. January 15, 2012 at 2:50 pm, ankita said:

    thanks a lottttttt!!!!!!!!!!

    Reply

    • September 30, 2012 at 8:10 am, Mr to said:

      fn + shit + f3 // to chage upper or lower case in MAC OS

      Reply

  47. February 15, 2012 at 8:12 pm, ashok sharma said:

    Hi thanks so much for this for sure many people like me will benefit from this. GOD BLESS YOU

    Reply

  48. April 12, 2012 at 8:55 am, Mywell said:

    Hey!

    This is gooood!
    Thanks

    Reply

  49. June 04, 2012 at 1:51 am, Vee W said:

    Perfact tip for my query…

    Reply

  50. June 18, 2012 at 4:58 pm, raju said:

    thnk u very much…:)

    Reply

  51. June 26, 2012 at 2:47 am, Mike Mottler said:

    You’ve earned sufficient recognition to qualify for a bronze statue of you in the park for this terrific PC tip. Pigeon shield not included, unfortunately.

    Mike
    Editor, The Lion Roars (train hobby magazine)

    Reply

  52. June 27, 2012 at 5:53 am, Shayan said:

    Supa dupa trupaa!!!! Thank you!!

    Reply

  53. September 23, 2012 at 7:04 pm, HW Huyler said:

    I use MS Word 2008 on iMac. How’bout a key combo to change each word in a sent to strart with CAPITAL letter?

    Reply

  54. December 13, 2012 at 4:31 am, John Jung said:

    Couldn’t get it to work on a mac with Word 2008!

    Reply

    • December 13, 2012 at 1:31 pm, David Kirk said:

      @John Jung – I just tried it Word for Mac in 2008 and 2011… and it works perfectly.

      Under System Preferences -> Keyboard. Make sure that you have Use all F1, F2, etc. keys as standard function keys enabled.

      Reply

  55. December 27, 2012 at 7:53 pm, Raz said:

    WTG! You fixed Jon Windorski’s problem!!

    Reply

  56. January 08, 2013 at 9:42 am, Prashant Madye said:

    Thanks dear. Really supportive

    Reply

  57. January 15, 2013 at 5:16 pm, Andy said:

    A great help. Thanks.

    Reply

  58. April 25, 2013 at 7:15 am, Christopher said:

    Wow! this is great, many thanks a must share indeed

    Reply

  59. November 12, 2013 at 4:50 am, Lukas said:

    Thanks so much! Very useful

    Reply

  60. March 18, 2014 at 10:20 pm, Ashwin N said:

    thanks a lot for this excellent info, saved me 15 minutes..

    Reply

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