Shortcut to change case of text within Word

Keystroke command to quick change the case of words with a Word document.


Very few things are as painful as trying to convert a large text of all-caps text to normal. Heck, it’s almost quicker to retype it. Word versions 1997 and later have a shortcut to make this much quicker.

SHIFT-F3 – changes selected text between title case, upper case, and lower case.

For example:

WILL YOU PLEASE FAX THIS TO BOB

(Shift-F3)

will you please fax this to bob

(Shift-F3)

Will You Please Fax This To Bob

Now, you can appropriately quote that dOOd in the newsgroups that loves to shout IN ALL CAPS.

This works with all versions of Microsoft Word including the Mac versions.

The Conversation

Follow the reactions below and share your own thoughts.

  • Shaun

    This is an excellent tip. I’ve been searching the web for 20 minutes for a solution as I had a whole paragraph of capitalised text to change. Thanks very much!

  • Batman

    Class…. saved me about 3 hours and my boss thinks I am great! lol

  • James

    wow perfect! hahahah. been looking for this for a long time.

  • Damsel in this-dress

    Thank You!
    This saves me the hassle of trying to figure out the combo and wiping my entire document again.
    10 000 000 brownie points!

  • Wingnut

    Great tip!!

  • L.Prasad

    very good sugg. if possible n number of short cut key pl send mail

  • http://www.facebook.com/profile.php?id=68601087 Anonymous

    You are a rockstar. Suuuuuuuuuuuuuuuuuuuuuuuuuuuper helpful.

  • uniso

    Very useful.
    Thanx.

  • sandeep

    really its very useful information for us

  • Anonymous

    WRONG WRONG WRONG! All this (Shift F#) does is make the CAPITALIZATION a different SIZE FONT!! It does NOT change the case in any way shape or form!

    • Anonymous

      cturtleal doesn’t know what he is talking about

      • Anonymous

        sorry, but that would be the NON-knowledgebase dumber then dumb dumbass that knows NOTTA f’n thing!

        • http://www.facebook.com/colonel.greenlead Robin Chang

          Personal insults about intelligence aside, I have actually tested Shift-F3 in MS Word 2003, and it has actually switched text between different forms of capitalisation as suggested by the OP.

          Are you sure you pressed the correct key combination, cturtle?

  • Anonymous

    thanks

  • Anonymous

    Very Good Knowledge, i know the option but not the shortcut

  • Name

    Thanks.

  • steve

    Shazam! I have big fingers that hit caps lock all the time Great!

  • Kumarjoy75

    This is ultimate, truly amazing :)

  • Furi

    GRRRRRRRRRRRRRRRRRRRRRRRRRREAT!

  • Jan

    help! shift-f3 does not work with my laptop OSX Version 10.4.11.

    Suggestions please

    • Torontoron

      be sure to highlight the text you want to change.

    • Rambhat

      On mac you may have to Press additionally “fn” button
      (because you enabled FN button on system pref !

      • Reuel

        This is great piece of missing info. Many thanks.

  • esakkiappan.s

    i got answer from you . Thanks

  • Lori

    Thank you, thank you, thank you! Ever since swtiching from an older version of Office to the 2010 version, there are certain pull-down menu features that I can’t find and this was one of them. The Shift-F3 worked perfectly and saved me time!!

    • Norm Penick

      On HP laptops it’s fn+shift+F3. I nearly went nuts before I figured out the fn key part. Thanks for the tip!

  • Itsinthebank57

    I would like the same ? answered someone else put. It does not work with Works word processor. Do you know how to do so in that program?

  • http://www.proganica.com Syd Salmon

    Works for me. Thanks!

  • Mo8mml

    Thanks heaps for the hotkey info!

  • Aa

    ahhhh, u saved a ton. have been looking for this since long time. thanks a lot!!!!!!!!!!!!!!!!!!

  • Folasoboyejo

    Excellent Thanks a million for Shift – F3

    Further inquiry:While everything is in lower case, is there a way or keystrokes to retain or recreate in Caps first letters after fullstops

  • http://www.facebook.com/krish227 Krishna Kumar

    Excellent share. Though this is a small fact, but still lot of ppl dunno. Thanks.

  • Shwethavb

    Thank U…

  • happybunny

    SHIFT – F3
    shift f -3

    suuuuuuuupppeerrrr > saved me nearly throwing myu laptop through the window through frustration!! im a happy bunny

  • Nikunj rai

    is there any universal command to change the case in any document.

  • http://www.proganica.com Syd Salmon

    @Nikunj rai If you’re on Mac, you can use the services menu or keyboard shortcuts via services.

  • Bala

    Fantastic. Works fine (Shift+F3). Thanks.

  • Adhavan

    control+shift+u=upper case.
    control+u=lower case.

    this is winxp too

  • http://www.facebook.com/colonel.greenlead Robin Chang

    A real lifesaver. Thanks for sharing, mate :)

  • Priya

    great….
    time saving

  • dANNY TOY

    hOW ABOUT IN OUTLOOK 2010? THIS DEOSN’T SEEM TO WORK.

  • 2010user

    works great in outlook 2010

  • Ankit_singhvi88

    Hi thanks so much for this for sure many people like me will benefit from this. GOD BLESS YOU

  • Samuel Kanyiri

    It WORKS men thanks…

  • david

    i have   microsoft works word processor and shift f3 dont work, help pls

  • Sires9094

    My question was how to change ALL CAPS to Title Case but what I got was ALL CAPS to lower case.

    • http://www.proganica.com Syd Salmon

      Are you on OS X or Windows?

  • Mohilrocking

    thanx for this awesome tip 

  • Jkjhjhjhkj

    Wow…….. !! that’s very useful………… Thanks a lot :)

  • apaj

    To resolve the switching to different forms of uppercase only, I unchecked the check box “Small caps” in the font window.

  • para

    Awesome time saving tip. Thank you.

  • http://www.youtube.com/tanboem Ashley

    Thank you soooooo much, great buddy! It is a great tip with such an excellent easy-to-understand explanation!

  • Marsha

    Wonderful, but does this put codes into the document? Will these changes be lost if the file is saved as plain text? I saved as plain text while converting to XML and all my case changes were lost. Help! And thanks.

  • ankita

    thanks a lottttttt!!!!!!!!!!

    • Mr to

      fn + shit + f3 // to chage upper or lower case in MAC OS

  • ashok sharma

    Hi thanks so much for this for sure many people like me will benefit from this. GOD BLESS YOU

  • Mywell

    Hey!

    This is gooood!
    Thanks

  • Vee W

    Perfact tip for my query…

  • raju

    thnk u very much…:)

  • http://www.lionelcollectors.org Mike Mottler

    You’ve earned sufficient recognition to qualify for a bronze statue of you in the park for this terrific PC tip. Pigeon shield not included, unfortunately.

    Mike
    Editor, The Lion Roars (train hobby magazine)

  • Shayan

    Supa dupa trupaa!!!! Thank you!!

  • HW Huyler

    I use MS Word 2008 on iMac. How’bout a key combo to change each word in a sent to strart with CAPITAL letter?

  • John Jung

    Couldn’t get it to work on a mac with Word 2008!

    • David Kirk

      @John Jung – I just tried it Word for Mac in 2008 and 2011… and it works perfectly.

      Under System Preferences -> Keyboard. Make sure that you have Use all F1, F2, etc. keys as standard function keys enabled.

  • Raz

    WTG! You fixed Jon Windorski’s problem!!

  • Prashant Madye

    Thanks dear. Really supportive

  • Andy

    A great help. Thanks.

  • Christopher

    Wow! this is great, many thanks a must share indeed

  • Lukas

    Thanks so much! Very useful

  • Ashwin N

    thanks a lot for this excellent info, saved me 15 minutes..