Microsoft Word: Change the Font Face and Size in Comments

word-2013-feature-anna

When editing documents for others, the Comments feature of Word can be useful. However, the small black-on-red text is difficult to read. The instructions in this tutorial can be used to change the appearance of the comments.

Below is an example of how small comments are in Word. Many people may find it hard to read them without zooming the document up.

word small comment size

Luckily, it is possible to change the font face and the size of the comments like below:

word big size comments

Word 2010 and 2013:

1. Launch Word and open the document that you want to change the font face and size of comments.

2. When the document is loaded, press Ctrl + Alt + Shift + S to bring up the Style window.

3. In the Style window, click the Manage Styles button at the bottom to continue.

manage styles in word

4. In the Manage Styles window, make sure that you are viewing the Edit tab. Find the Balloon Text option in the Select a style to edit list. If you find it hard to find the option, sort the list in the alphabetical order, you will be able to find it at the very top. With the selected option, click Modify.

edit a style in word

5. Change the font and the size of the comments in the new window. In addition to that, there are other format options like bold, italic, or underline font, as well as alignment and spacing options

edit a style in word 2013

6. Once you have done tweaking, click OK -> OK to save the changes and dismiss the windows. The comments in your document will be updated to reflect the changes automatically.

Older versions:
To change the Comments’ font style in Microsoft Word, use the steps below:

1. Open Word.

2. Click the Format menu.

3. Click Styles and Formatting.

4. At the bottom of the Formatting sidebar is a dropdown box. Select custom for this dropdown.

5. Check Balloon Text. (Not Comment Text)

6. Click OK.

7. Select Balloon Text in the Formatting sidebar.

8. Click Modify.

9. Now, you can select the font face, style, and color you want for your comments.

10 Click OK.

 

About Lê Hoàng

When not creating exciting new Android games, Lê Hoàng is here crafting tutorials, tweaks, and fixes for your enjoyment.
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34 Responses to “Microsoft Word: Change the Font Face and Size in Comments”

  1. November 11, 2008 at 1:32 pm, DOC said:

    Thanks! Shame I couldn’t find this info in the help file, or on Microsoft’s site, but thank you for posting this

    Reply

  2. June 04, 2009 at 3:08 pm, Heidi said:

    I was so happy to find this response but there is no Style and Format tab no in Vista.
    Is there still a way?

    Reply

    • September 16, 2009 at 10:01 pm, Anonymous said:

      It’s in Home/Styles. Click the arrow to open the dialogue box. Slide to Comments, right click on Modify.

      It took me a while to figure it out too. Thanks again Microsoft for wasting our time!

      Reply

      • December 02, 2010 at 3:36 am, miakka said:

        Thank you so much!
        How come Microsoft don’t have such help for its users?! Such a waste of time looking for ways on how to do a simple task.. tsk tsk..

        Reply

  3. September 20, 2009 at 1:01 am, Name said:

    what about for 2007?

    Reply

    • May 14, 2012 at 3:30 pm, Don said:

      > Could not find any “balloon text” in list. Microsoft (as commonly the case) has cast us adrift in their idiotic slop of software.

      Reply

      • February 14, 2013 at 12:19 pm, Tracy said:

        > Did anyone figure this out for 2007?

        Reply

        • February 21, 2013 at 3:22 am, SALI said:

          > September 16, 2009 at 10:01 pm, Anonymous said:

          It’s in Home/Styles. Click the arrow to open the dialogue box. Slide to Comments, right click on Modify.

          It took me a while to figure it out too. Thanks again Microsoft for wasting our time!

          Reply

  4. September 22, 2009 at 8:54 am, Anonymous said:

    this has been really helpful!

    Reply

  5. November 08, 2009 at 4:57 pm, Anonymous said:

    Very helpful and thanks. However, I can’t figure out how to have the program keep the setting. I have to go back and change the options every time. Any suggestions? Many thanks.

    Reply

  6. November 09, 2009 at 10:44 am, Anonymous said:

    Thanks for very important and usuful information. We have more than 500 document files to handle and we have to set it for each file seperataly .. any way we can set it once and for all?
    thanks again

    Reply

  7. January 17, 2010 at 8:34 pm, Anonymous said:

    This was very helpful. Like others, I was not able to find this info in the Microsoft help file or on their web site.

    Reply

  8. March 03, 2010 at 4:27 am, Anonymous said:

    Please it’s bugging me, how to do it in MS Word 2007

    Reply

  9. April 22, 2010 at 10:58 pm, Jean Larsen said:

    How do I permanently set the font, font size and font color in MSworks word processor documents?

    Reply

  10. July 14, 2010 at 9:23 pm, Anonymous said:

    Thank you. A thousand times thank you.

    Reply

  11. August 22, 2010 at 7:31 am, Jare said:

    Thank you. This really is a big help.

    Reply

  12. December 01, 2010 at 7:52 pm, Clewis said:

    I do not see format in Windows XP.

    Reply

  13. December 24, 2010 at 9:35 am, thomme said:

    Thanks – was driving me nuts.

    Reply

  14. February 03, 2011 at 10:57 am, Don0303 said:

    When I use the balloon/comment feature in MS Word (’03 or ’07), my comments look fine, but the dotted lines are faint. How can I darken them?

    Reply

  15. March 11, 2011 at 10:59 am, Dani said:

    For MS Word 2007:

    On the “Home” menu, click the dropdown menu on the bottom righthand corner for “Styles” (fourth box from the left on the toolbar).
    Select “Comment Text” and then click the third icon from the bottom that says “Manage Styles” when you hold the cursor over it.
    Click on “Modify” and the options for font, size etc. will come up.
    Make sure you select “New documents based on this template”.

    Reply

  16. March 15, 2011 at 8:41 am, Oleg said:

    Thanks for MS Word 2007 hint. That was really helpful. Shame on Microsoft.

    Reply

  17. April 05, 2011 at 7:14 am, PeterS said:

    For MS Word 2010
    On the “Home” menu, click the dropdown menu on the bottom righthand corner for “Styles” (fourth box from the left on the toolbar).
    Click the third icon from the bottom that says “Manage Styles” when you hold the cursor over it.
    Click on “Edit”- tab and the options for font, size etc. will come up.
    Find the Style Ballon Text (Always Hidden) and then click Modify. Now you’re able to change the font size etc.

    Reply

  18. May 23, 2011 at 1:22 am, Patryannz said:

    Thanks so much … this probleam has been driving me crazy :-)  

    Reply

  19. May 25, 2011 at 4:27 pm, Rajnish said:

    Thank,You make my day

    Reply

  20. October 15, 2011 at 11:54 am, Gene said:

    But how do you get rid of the default text between brackets [] ? I want to change “Comment [MSOffice]” to say “Comment [Me]” or nothing to save space.

    Reply

  21. October 26, 2011 at 5:21 am, Susan said:

    Thanks a million! I’ve been struggling with this for too long.

    Reply

  22. November 21, 2011 at 4:19 pm, Jessica said:

    thank you so much, I thought I was quite an advanced Word user but this option is so buried!

    Thanks PeterS for MS 2010 instructions :)

    Reply

  23. November 21, 2011 at 8:49 pm, Chan said:

    For MS 2010 I prefer to change my Review Comment style
    I did want ‘PeterS said on April 5, 2011′
    But it’s seem work as i change ‘Normal Text’ or ‘Comment text’ for just sometimes (- -”

    anyway, Thank u a lot all u guys !!

    Reply

  24. February 18, 2013 at 5:04 am, Ivan said:

    Great! Thanks.

    Reply

  25. February 21, 2013 at 3:24 am, SALI said:

    I set the text from 10 to 16 but it still displays a small text.

    Reply

  26. April 04, 2013 at 9:51 am, Ann Marie said:

    Very helpful, thanks so much!

    Reply

  27. October 31, 2013 at 3:25 pm, David said:

    Where is the “Format” menu, in Word 2010, referred to in:

    http://www.tech-recipes.com/rx/1022/microsoft-word-change-the-font-face-and-size-in-comments/#

    Reply

    • November 01, 2013 at 6:33 am, David Kirk said:

      David – will update the article for you ASAP. Thanks for asking for help.

      Reply

  28. January 04, 2014 at 3:47 pm, odalittle said:

    OOHH Balloon Text! All these years I’ve been trying to modify Comment Text. How silly of me…. Thanks for the tip! Oda

    Reply

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