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Microsoft Outlook tutorials

Outlook 2007: Configure How Messages Are Marked as Read When Viewed in Reading Pane

Contributed by shamanstears on April 13, 2009 under Microsoft Outlook

By default, Outlook marks items as read when viewed in the Reading Pane whenever the selection changes. You can turn this functionality off, or have Outlook wait a certain amount of time before marking the item as read. I use the latter method, setting Outlook to wait 60 seconds. That way, if I view a message that is going to take too long to read, I can move on to other messages without having the item marked as read. I will then go back to it later when I have more time to view it.

Outlook 2007: Create and Use Canned Messages for Repetitive Emailing

Contributed by shamanstears on March 26, 2009 under Microsoft Outlook

If you find yourself sending the same messages out periodically (such as directions to your house, monthly reminders to employees, etc.), then you could save a great deal of time by using (and re-using) premade messages.

Outlook 2007: Use Drag and Drop to Create Tasks, Appointments and Contacts from Existing Emails

Contributed by shamanstears on March 15, 2009 under Microsoft Outlook

By using drag and drop, you can easily create new tasks, appointments and contacts from the emails in your Inbox. This can be a huge time saver and a very simple method for organizing the various to-do’s in your emails.

Outlook 2007: How to View Nonconsecutive Dates on the Calendar

Contributed by shamanstears on January 7, 2009 under Microsoft Outlook

Outlook’s calendar displays normally displays dates in a consecutive manner. Sometimes, however, it is useful to view several nonconsecutive dates on your Calendar.

Outlook 2007: Make a Backup Copy of Your Signatures

Contributed by shamanstears on January 6, 2009 under Microsoft Outlook

Signatures are the text and/or pictures that are automatically placed at the end of the emails you send out. If you’ve put some time and energy into creating your signature(s), then you should make a backup so you have it if disaster strikes (or if you are changing computers).

Outlook 2007: Increase the Number of Months Displayed in the To-Do Bar

Contributed by shamanstears on December 24, 2008 under Microsoft Outlook

By default, Outlook’s To-Do Bar only displays the current month’s calendar. While this is helpful, it does little for providing a quick reference for looking at future months. You can configure the To-Do Bar to display multiple months and have a quick view of not only the current month, but the next few months as well.

How to Transfer RSS Feed Subscriptions to Outlook 2007

Contributed by shamanstears on November 7, 2008 under Microsoft Outlook

Outlook 2007 allows you to subscribe to RSS feeds. If you want to transfer the subscriptions from your current feed reader (or Internet Explorer) to Outlook, you can easily do this with the help of an OPML file.

Outlook 2007: Use Custom Sounds to Alert You of New Messages

Contributed by shamanstears on November 3, 2008 under Microsoft Outlook

Outlook can give you an audible queue that you have a new message that just arrived. You can change the default sound, or you can create rules to be even more creative and effective. These rules can notify you of the importance level of the message or who the message is from.

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